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We are dedicated to enabling people with Down syndrome to live life to the fullest. We aim to do this through social, educational, and developmental activities throughout their lives.
Working as a member of the Donegal Branch Team, you will be involved in developing and delivering a dynamic, volunteer-led service for the Down Syndrome Community in the county.
As Office Administrator, you will actively engage with members, families, carers, and stakeholders to provide a strong service for our membership.
Responsibilities:
1. Act as the first point of contact for new members.
2. Service the administrative needs of the Branch consistently, including dealing with the public, National Office, funders, donors, and programme deliverers.
3. Following induction and under the guidance of the Chairperson and Committee:
4. Regularly update, organize, and expand information and resources to ensure accessibility for members and their families.
5. Liaise with local and national authorities regarding available grants.
6. Build relationships with national bodies, including local representatives such as DFI, National Disability Authority, Inclusion Ireland, etc.
7. Support members and families in accessing training within the branch and externally by providing information, materials, and organizing training events.
8. Assist in administrative functions of the Branch.
9. Record queries, report on members' needs, monitor new needs, and report to the Committee.
10. Promote Down Syndrome Donegal through PR, attendance at events, and other opportunities.
11. Manage the Branch's social media platforms, including Instagram, LinkedIn, Facebook, etc.
12. Keep the Branch's website up to date with the latest information and services.
13. Provide clerical support to the branch committee, including invitations to training courses, mailings, and other correspondence.
14. Perform photocopying, scanning, and filing.
15. Update the management information system.
16. Undertake bookkeeping duties, including managing purchase/sales invoices.
17. Ensure all receipts and payments are recorded correctly and submitted to the National Office monthly.
18. Maintain and file all financial documentation properly.
19. Record all income and expenditure accurately on the appropriate support system.
20. Prepare creditor payments and undertake credit control duties as needed.
21. Ensure grant income is recorded and expended appropriately.
22. Support the Branch Treasurer with financial reporting and operations.
23. Liaise with Down Syndrome Ireland National Offices regarding financial queries and requests.
24. Ensure effective safety procedures are in place, complying with the Health, Safety and Welfare at Work Act and Down Syndrome Ireland policies.
25. Travel may be required to attend meetings and events.
26. Perform ad-hoc administrative duties as requested by the Committee and National Office.
Experience Required:
1. At least 2 years of administration experience, including accounts administration.
2. Strong attention to detail and numerical skills.
3. Excellent communication and interpersonal skills.
4. Proficiency in Microsoft Office (Word, Excel, PowerPoint).
5. Previous experience with accounts or CRM software is an advantage.
6. Excellent telephone manner.
7. Own vehicle with a full clean driver's license is essential.
Knowledge of the local area/county and experience working with families/members with disabilities are desirable.
As an Office Administrator, you will work with internal and external stakeholders, including the public, members, families, carers, staff, and volunteers. Support and guidance will be provided by the Chairperson and Committee Members.
This is a part-time, permanent contract.
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