Administrative HR Specialist
The role of Administrative HR Specialist exists to ensure the effective management of administrative functions within all HR processes.
The successful candidate will be responsible for:
* Overseeing end-to-end recruitment, encompassing job descriptions, posting, candidate screening, interview scheduling, and reference checks.
* Supporting the Garda Vetting process and compliance with relevant regulations.
* Coordinating staff onboarding and induction programs, ensuring a seamless integration into the organization.
The selected individual will possess excellent organizational skills, attention to detail, and the ability to maintain accurate records in both the HR directory and HRIS systems. They will also support payroll preparation, including timesheets, allowances, and updates to hours/roles.
Responsibilities
1. Ensure timely and accurate maintenance of HR databases, HRIS/BrightHR or SharePoint systems are up to date.
2. Prepare HR reports for management as needed, providing valuable insights into the organization's HR landscape.
Employee Relations & Support
As an Administrative HR Specialist, you will provide first-line support to staff on HR queries, policies, entitlements, performance, and wellbeing. You will also collaborate with managers to address HR-related issues, such as probation, performance reviews, discipline, and grievances.
In addition, you will promote a respectful, inclusive, and supportive workplace culture, fostering an environment where employees feel valued and empowered to contribute their best work.
HR Policy, Compliance & Governance
The Administrative HR Specialist will play a critical role in ensuring organizational compliance with Irish employment law, GDPR, and internal policies. This includes maintaining and updating staff handbooks, HR policies, and procedures to align with changing regulations and best practices.
They will also assist with health and safety compliance, training schedules, incident reporting, and supporting the annual audit of HR systems and processes.
Learning, Development & Wellbeing
This role requires someone who can coordinate staff training needs analysis, develop training plans, and organize external and internal training sessions. The ideal candidate will also support wellbeing initiatives and team-building activities, promoting a positive work-life balance among staff members.
Additionally, they will track mandatory training requirements, ensuring that all staff members receive the necessary education and development opportunities to excel in their roles.
Requirements
* Empathetic and supportive approach when interacting with staff members.
* Strong problem-solving skills, sound judgment, and the ability to remain calm under pressure.
* Proactive attitude, willingness to improve systems and processes, and high level of confidentiality, ethics, and professionalism.
* Excellent organizational skills, with a keen eye for detail and ability to manage multiple priorities effectively.
Education and Experience
* CIPD qualified (or working towards it).
* 2–4+ years' experience in HR, preferably in the charity, community, public, or social-care sector.
* Proficiency with HR systems, BrightHR, MS Office (especially Excel), and digital tools.
* Strong understanding of Irish employment law, GDPR, and relevant regulatory frameworks.
Fluent English required, Work Authorisation: Ireland, required.