Medical Secretary
Location: East Galway City
Hours: 37 hour week, there may be some variations in working times, depending on which clinic you are supporting.
This role is on-site.
About Your New Employer
Offering good benefits that include; 22 days Annual leave, Pension, Death in service, maternity and paternity paid leave, staff discounts, loyalty bonuses and Educational assistance.
Join an organisation that invests in the latest technologies and values continuous improvement for both staff and patient services.
Be part of a close-knit, supportive team where your contribution will directly impact the excellence of clinical services.
About Your New Job
Deliver high-quality secretarial and administrative support to a portfolio of consultants, ensuring seamless daily operations.
Manage patient scheduling for outpatient clinics, theatre lists and day ward admissions with a focus on efficiency and minimising delays.
Serve as the first point of contact for patients, GPs, referring clinicians, nursing staff, and consultants, providing professional, empathetic, and timely communication.
Prepare and process medical documentation—including clinical correspondence, reports, referral letters, and discharge summaries—with accuracy (including audio typing when required).
Maintain and update consultant diaries, proactively coordinating cancellations, rescheduling, and optimising resource allocation.
Support technology upgrades (e.g., electronic health records, booking systems) for consultants and the wider team.
Provide flexible cross-cover in the secretarial/administrative team, ensuring continuity during staff leave or peak periods.
What Skills You Need
Secretarial or a business qualification (medical secretary training is an advantage).
Experience in a medical secretarial or administrative role, experience within a private hospital or specialist healthcare setting is essential.
Exceptional communication and interpersonal skills with a compassionate, professional approach.
Strong organisational skills and proven ability to manage multiple priorities in a busy environment.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook); knowledge of healthcare IT systems and audio typing is beneficial.
High attention to detail and accuracy in document preparation and typing.
What's on Offer
A salary of *****k depending on level of experience
Comprehensive benefits (as above), ongoing professional development, and structured training.
Opportunity to work with a team of highly talented professionals in an excellent working environment.
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