Document Controller Limerick The Role: The role of the Document Controller is outlined as follows: Controlling company and project documentation Following and improving document control procedures Ensuring all documentation meets formal requirements and required standards.
Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
Producing document progress reports for senior managers Conducting regular reviews and document audits Using computers to organise and distribute documents within a company.
Helping in the planning stages of a specific project Ensure documents are shared at key times to facilitate timely project completion.
Working in an office.
Primary Duties and Responsibilities: The main duties and responsibilities of the Document Controller are outlined as follows: Implementation of new changes to the document management system across the Glanua Ireland business.
Distribution of project documentation received from external sources to the relevant team members.
Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint as our primary document management systems.
Undertake all document management tasks - maintaining an audit trail for incoming documentation.
Ensure all outgoing information is controlled and traceable.
Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained.
Report to project teams on non-compliance to company procedures Engage with Project Teams to provide upskilling and training on our BIM 360 document management system.
Liaising with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions.
Provide brief status reports to synopsize projects progress.
Ensure the timely, accurate and efficient distribution of information in order to maintain the agreed construction programme and deliver our client requirements.
Maintain confidentiality around sensitive documentation.
Knowledge, Skills, and Experience: The prior knowledge, skills and experience required of the Document Controller are outlined as follows: Proven experience of implementing or using existing web-based information management systems.
Qualification in or previous experience of Information Management, Office Administration or similar field is desirable though not essential as training will be provided to the right individual.
5 years minimum experience in Documentation or Information management, ideally within the construction industry.
Previous experience of implement and managing cloud-based document management systems is preferable.
What we offer you: The opportunity to join an ambitious and growing organisation.
Competitive base salary.
Monday to Friday working week, finishing early on Fridays.
22 days annual leave plus ten bank holidays.
A company laptop.
Access to EAP - 24/7, 365 days confidential employee counselling service, free for employees and their families.
About Glanua Glanua is an industry leader providing innovative and sustainable engineering solutions to design, build, operate and maintain critical water and wastewater infrastructure across Ireland and the UK.
We are a trusted provider to the municipal and industrial sector, where our clients include Ireland and the UK's largest water utilities, Irish Water, Thames Water, Yorkshire Water and Affinity Water.
Glanua is passionate about solving today's environmental challenges and delivering a decarbonised and sustainable world.
We know that to build successful creative teams, we need a diverse workforce that can deliver new innovative ways of thinking.
We provide an environment where you will have the freedom to develop and grow to your full potential.
We champion our core values and uphold the highest standards of Safety and Well-being, Innovation, Integrity, Collaboration, Courage, Agility, Accountability, Diversity and Inclusion in everything we do.
We have a talented team of 600+ people across Ireland and the UK and are rapidly expanding our workforce across several disciplines to meet our ambitious growth plans.
Glanua Limited is an equal opportunities employer.