Executive Assistant Job
Seeking a skilled and experienced Executive Assistant to provide high-level administrative support to the CEO and CFO.
The ideal candidate will have a strong background in calendar management, event planning, and project coordination. They will also possess excellent communication and organizational skills, with the ability to work independently and as part of a team.
This is a temporary role covering a period of maternity leave. The successful candidate will have the opportunity to make a significant impact on the organization while gaining valuable experience.
The role involves providing confidential and complex calendar management for both the CEO and CFO, identifying potential challenges or conflicts, and proactively resolving them. Additionally, the Executive Assistant will be responsible for end-to-end ownership of key functional monthly meetings, including scheduling, creating agendas, taking minutes, and following up on open actions.
Other duties include researching and preparing comprehensive travel itineraries, arranging internal and external meetings and events, project management, acting as office manager, producing documents and reports, collating and maintaining accurate records, drafting documents, managing hotel accommodation, reviewing departmental expenses, and assisting other departments with administrative and operational duties.
The successful candidate will have:
* Minimum 3+ years' experience providing confidential executive administrative support to senior-level stakeholders
* Demonstrable ability to use high-level functionality of MS Office-based IT systems, including Teams and SharePoint
* Experience in end-to-end ownership of key monthly meetings, scheduling, agenda creation, taking minutes, and following up on actions
* Comfortable dealing with all levels of senior management
This is an exciting opportunity for a highly organized and efficient individual to join our team and make a significant impact.
We are looking for someone who is passionate about delivering high-quality services, has excellent communication and interpersonal skills, and is able to work collaboratively within a group.
If you have the skills and experience we are looking for, please submit your application.
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