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We are seeking an experienced and proactive Personal Assistant to support our clients Regional Director overseeing social care services across the West of Ireland. This is a 9 month maternity leave contract, full-time position based in the Sligo office. The successful candidate will provide high-level administrative and project support, ensuring the smooth operation of day-to-day activities.
Key Responsibilities:
* Manage the Regional Director’s diary, prioritising tasks and scheduling/rescheduling meetings as required.
* Organise and coordinate internal and external meetings, including preparing agendas, distributing documentation, and managing follow-ups.
* Provide comprehensive email and correspondence support; respond on behalf of the Director where appropriate.
* Act as the primary point of contact for internal and external stakeholders.
* Draft and format documents, presentations, and reports; proofread and ensure timely submission.
* Assist with project coordination, tracking progress and timelines to ensure deliverables are met.
* Maintain accurate and up-to-date records and filing systems, ensuring compliance with data protection policies.
* Support travel arrangements and logistics where necessary.
* Scan and manage paperwork, ensuring documentation is accessible and well-organised.
* Collaborate with the Executive Office team and provide cover or support when needed.
Key Requirements:
* Minimum of 2 years’ experience in a similar administrative role (or 3 years without formal qualifications).
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Demonstrated experience managing senior-level diaries and schedules.
* Excellent communication and organisational skills.
* Strong attention to detail and ability to manage multiple priorities.
* Discretion and professionalism in handling confidential information.
* Ability to work independently with minimal supervision.
* ECDL or equivalent IT qualification.
* Experience supporting middle to senior management.
* Experience with formal correspondence and minute-taking.
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