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The Waterford & South Kilkenny Branch of Down Syndrome Ireland is now recruiting for a parttime Branch Administrator to join the Team.
We are dedicated to enabling people with Down syndrome to live life to the fullest. We aim to do this throughout their life through social, educational, and developmental activities.
Working as a member of the Waterford & South Kilkenny Branch Team, you will be involved in the development and delivery of a dynamic, volunteer led service for the Down Syndrome Community in the county.
As Branch Administrator, you will actively engage with members, families, carers, and stakeholders in providing a strong service for our membership.
Responsibilities:
Act as first point of contact for new members.
To service the administration need of the Branch on a consistent basis and when required involving: dealing with the public, National Office, funders and Donors, programme deliverers etc,
Following induction and under the guidance of the Chairperson and Committee:
To regularly update, organise and expand information and resources and ensure information is accessible to members and their families
To liaise with local and national authorities regarding available grants.
To build relations with National bodies, including local representative such as DFI, National Disability Authority, Inclusion Ireland etc.
To support members and families in accessing training both within the branch and externally through providing information, materials and organising training events.
To assist in administrative functions of the Branch.
To record queries and report on member's needs, monitor new needs and report to the Committee
To engage in the promotion of Down Syndrome Waterford & South Kilkenny, through positive PR, attendance at events, and other opportunities.
Manage the Branch's social media platforms including Instagram,Fa cebook, What's App etc.
Provide clerical support to the branch committee to include invitations to training courses for families, mailings, and any other correspondence as delegated
Photocopy, scanning and filing.
Update the management Information System
Undertake bookkeeping duties to include purchase/sales invoice management
Ensure all receipts and payments are recorded correctly and submitted to National Office monthly
Ensure all financial documentation is maintained and filed correctly
Ensure all income and expenditure is recorded correctly on the appropriate support system.
Prepare creditor payments and undertake credit control duties where required
Ensure grant income recorded and expended appropriately
Support Branch Treasurer with financial reporting and operations
Liaise with Down Syndrome Ireland National Offices regarding financial queries/requests
Ensure that effective safety procedures are in place to comply not only with the Health, Safety and Welfare at Work act but also within Down Syndrome Ireland's policies and procedures
Regular travel may be required to attend meetings and events
Ad-hoc administration duties as requested by the Committee and National Office.
Experience Required:
At least 2 years administration to include accounts administration experience.
Strong attention to detail and numerical skills
Excellent communication and interpersonal skills
Strong IT Microsoft office skills, word, excel and PowerPoint
Previous experience working on accounts /CRM software an advantage.
Excellent telephone manner
The Branch Administrator will have working relationships with people inside and outside the Branch. It will demand working with the public, members, families, carers, staff and volunteers of the Branch.Support and guidance will be received on an ongoing basis from the Chairperson and Committee Members.
This is a part time position working 17.5 hours per week. Ideally the candidate will work 3.5 hours Monday through Friday but the role can be based over 4 days.Occasional weekend and evening work will be required to facilitate branch committee meetings and branch social events.
This role will be based in our branch office, Ballybeg, Waterford.
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