Job Description
An Investor Services Supervisor will be required to execute the following tasks in the Investor Services Department.
They shall be executed within the guidelines and procedures provided by HedgeServ and under the supervision and guidance of a Manager and Director.
Every Investor Services Supervisor will receive the requisite Induction Training in addition to both compulsory training (AML/KYC) and optional training.
Additional clientspecific training is provided by the Manager and Director within the team.
Key Accountabilities of the Role
Ensure investor transaction instructions contain requisite information and advice Investor Services Administrator when follow-up is required.
Liaise with investors to obtain fully executed transaction instructions
Advise and assist Investor Services Administrator to ensure subscription proceeds are provided timely.
Review AML/KYC documentation provided by investors and follow-up where necessary.
Escalate to Manager and MLRO where required.
Review Investor Transactions on HedgeInvestor (HedgeServ proprietary Investor Services System)
Ensure reconciliation of the subscription/redemption bank account daily, and take appropriate action to clear any items.
Escalate any aged items to Manager
Preparation of Redemption Payment Schedules
Review of wire transfers to Prime Brokers, Investors and fees payments
Investor Reporting – review investor reports, including but not limited to Investor Statements and Contract Notes for distribution to investor
Client Reporting – review client reports, including but not limited to, Capital Activity Report, ERISA Report, Authorized Share Capital Reports for distribution to clients
General Investor Services – assist Investor Services Administrator in fielding general requests from investors including, but not limited to, requests for duplicate investors statements, enquiries on previous transaction activities, performance requests whilst at all times ensuring that all communication is with authorized person
Review distribution of Fund Performance in line with client requirements prior to distribution to investor
Handling complex calls from investors
Identify areas for improvement in processes, personnel and structure and discuss with Investor Services Manager and Director
Establish effective working relationships with the NAV, QA, and Compliance Departments within HedgeServ
Preparation of Fund Audit requirements
Review of Investor Audit requests prior to distribution to investor/auditors
Pre-requisite knowledge, skills and experience
HedgeServ operate a client focused structure which provides a wide-range of experience to all levels of employee.
As such Investor Services Supervisor should be flexible and willing to adapt.
Investor Services Supervisor should be capable of supervising up to 4 Investor Services Administrators.
Accounting, Finance, Legal or Business Degree
Minimum 2.2 honors degree
IT Literate
Strong verbal and written communication skills
Strong analytical and problem-solving skills
Ability to work effectively both within a team structure and individually
Strong inter-personal skills
Good initiative tempered with identifying when escalation is required
A minimum of 2 years' experience working in a hedge fund administration firm with experience in all aspects of the role of an Investor Services Administrator is required.
Alternative experience may be considered.