Branch Administrator – Down Syndrome Ireland
The Clare Branch of Down Syndrome Ireland is recruiting for a part‑time Branch Administrator to join the team.
We are dedicated to enabling people with Down syndrome to live life to the fullest through social, educational, and developmental activities.
Responsibilities
* Act as first point of contact for new members.
* Service the branch’s administration needs consistently, dealing with the public, National Office, funders, donors and programme deliverers.
* Regularly update, organise and expand information and resources, ensuring accessibility for members and their families.
* Liaise with local and national authorities regarding available grants.
* Build relations with national bodies, including local representatives such as DFI, National Disability Authority and Inclusion Ireland.
* Support members and families in accessing training both within the branch and externally by providing information, materials and organising training events.
* Assist in administrative functions of the branch.
* Record queries and report on members’ needs; monitor new needs and report to the Committee.
* Promote Down Syndrome Clare through positive PR, attendance at events and other opportunities.
* Manage the branch’s social media platforms, including Instagram, Facebook and WhatsApp.
* Provide clerical support to the branch committee, including invitations to training courses for families, mailings and any other correspondence as delegated.
* Photocopy, scan and file documents.
* Update the management information system.
* Undertake bookkeeping duties including purchase/sales invoice management.
* Ensure all receipts and payments are recorded correctly and submitted to the National Office monthly.
* Ensure all financial documentation is maintained and filed correctly.
* Record all income and expenditure on the appropriate support system.
* Prepare creditor payments and undertake credit control duties where required.
* Ensure grant income is recorded and expended appropriately.
* Support the branch treasurer with financial reporting and operations.
* Liaise with Down Syndrome Ireland National Offices regarding financial queries or requests.
* Ensure that effective safety procedures are in place to comply with the Health, Safety and Welfare at Work Act and Down Syndrome Ireland’s policies.
* Travel regularly to attend meetings and events.
* Perform ad‑hoc administrative duties.
Experience Required
* At least 2 years of administration experience, including accounts administration.
* Strong attention to detail and numerical skills.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint).
* Experience with accounts or CRM software is an advantage.
* Excellent telephone manner.
* Own vehicle essential with a full clean driver’s licence.
Hours & Location
This part‑time position requires 18.5 to 20 hours per week between 10 am and 2 pm, Monday through Friday. Occasional weekend and evening work may be needed for committee meetings and social events. The role is based on‑site. Salary: €15,000 per annum.
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