Writech are an internationally recognised leader in Fire Protection Systems.
We are internationally approved to Design, Manufacture, Install, Service & Commission to all standards & have Award Winning expertise in Fire Sprinkler Protection, Foam enhanced Fire Protection, Gas Protection, Firewater Mist Protection, Insert Gas Protection & Special Hazard Fire Protection.
THE ROLE
As part of our continuing expansion, we are seeking a Commercial Tender Coordinator to join our team.
The successful candidate will report directly to the Commercial Director and assist in the preparation of tender submissions, coordination of tender documentation, and monitoring of project pricing.
This role would ideally suit a highly organised and detail-oriented individual with strong communication and administrative skills and will be based at our Head Office in Mullingar.
ESSENTIAL CRITERIA
Strong administrative or coordination experience (prior experience in construction, M&E, fire protection, or similar industry preferred).
Excellent organisational skills with the ability to manage multiple tenders simultaneously.
High attention to detail and accuracy in document handling and data entry.
Strong written and verbal communication skills.
Proficient in Microsoft Office (Excel, Word, Outlook); experience with CRM/ERP or tendering systems beneficial.
Ability to prioritise workload, meet deadlines, and work calmly under pressure.
Professional and confident when communicating with clients and internal teams.
DESIRABLE CRITERIA
Experience in tender coordination, estimating administration, or project administration.
Understanding of fire protection/sprinkler industry terminology and documentation.
Knowledge of ISO procedures or quality-management systems.
DUTIES & RESPONSIBILITIES
Create and set up new projects/tenders within internal ERP system.
Prepare tender files, folders, and documentation packages for use by estimators.
Maintain and update the tender tracker/dashboard to reflect the status and progress of all live tenders.
Liaise with clients, main contractors, consultants, and suppliers to gather missing information, issue clarifications, and confirm submission requirements.
Coordinate and schedule meetings, site visits, or technical reviews between clients and the estimating team.
Support the preparation and formatting of tender submissions, ensuring consistency throughout with company branding and quality standards, Maintain organised digital filing structures for tenders and project documentation.
Work closely with commercial team to ensure all required information is available to complete bids.
Monitor resource allocation and workload across the commercial team, highlighting potential bottlenecks.
Support in the handover of successful tenders to the Design and Projects teams.
Assist in producing monthly and quarterly tender activity reports for senior management.
Ensure Compliance & Quality Assurance is followed.
Uphold all stakeholders' confidentiality and accuracy when handling commercial information.
Writech is an Equal Opportunities Employer
We value diversity, equity, and inclusion, we recognise the benefits it can bring to the workforce and our Client's that we support.
We celebrate difference and want our People to be representative of all communities, genders, backgrounds and skill levels.
If you require reasonable accommodation for any part of the recruitment process, please do not hesitate to let us know.
Our diverse representation is enriched by many characteristics, including race, ethnicity, gender, age, disability, neurodiversity, sexual orientation, religious beliefs, culture, language, and education, as well as professional and cultural experience.
We welcome job applicants from all communities, fostering a culture of inclusion for employees and respecting all individuals.
Our differences make us a better team – make better decisions, drive innovation, and deliver better business results.
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