About Us: At Dublin Simon Community, we’re dedicated to making home a reality. We empower individuals to access and sustain housing through services like prevention, addiction treatment, emergency response, and targeted interventions, in collaboration with our partners.
If you share our values and want to make a difference, we’d love to hear from you. We’re looking for client-focused, friendly, and adaptable individuals to join our team.
We prioritise best practices in HR, including staff training, communication, and involvement in decision-making, to create a supportive and effective work environment.
About the Executive Assistant Role
We are seeking a highly experienced and proactive Personal Assistant to support the Chief Executive Officer (CEO) of a leading Irish NGO. This is a pivotal role requiring a high level of discretion, initiative, and professionalism. The role will require someone who can build trust, anticipate needs, and add strategic value by enabling the CEO to focus on high-level priorities.
Key Responsibilities
· Provide comprehensive executive support to the CEO, including diary management, administrative support and meeting coordination.
· Prepare, proofread, and format high-quality reports, presentations, and correspondence.
· Manage and prioritise incoming communications (emails, calls, post), responding or redirecting as appropriate.
· Organise meetings, preparing meeting packs, attending and minuting meetings, and ensuring timely follow-up on action points.
· Coordinating internal and external events.
· Maintain confidential records and filing systems, both digital and physical.
· Liaise with internal and external stakeholders on behalf of the CEO.
· Support the wider EMT team with administrative tasks as required.
· Assist in the preparation of Board papers and governance documentation.
· Monitor deadlines and ensure the CEO is briefed and prepared for all engagements.
· Undertake ad hoc projects and tasks to support the effective running of the CEO’s office.
· Perform general administration and office management duties.
Person Specification
Essential Qualifications & Experience
· 5-10 years’ experience as a PA or Executive Assistant at C-suite level, preferably within the non-profit, public, or corporate sectors.
· Hold a relevant professional qualification
· Proven experience managing complex diaries and high volumes of communication.
· Demonstrable experience preparing professional documents and reports to a high standard.
· Experience working with confidential and sensitive information.
· Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with stakeholders.
· Discretion, integrity, and a proactive, solutions-focused mindset.
· Strong business acumen.
· Exceptional attention to detail and organisational skills.
· Excellent written and verbal communication skills.
· Strong interpersonal skills with the ability to build trust quickly.
· Very high level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft Lists) and digital collaboration tools (e.g. Teams, SharePoint).
· High level of proficiency and comfort with IT systems (Salesforce, NetSuite, People First, CalQRisk, Soldo).
· Ability to work independently, exercise sound judgement, and manage competing priorities.
· Experience working in or with charitable or non-government organisations.
· Familiarity with governance processes and Board-level administration.
Alignment with Our Values
Community and Inclusion
Respects and values the diverse lived experiences of others. Actively contributes to creating inclusive, welcoming environments where all individuals—staff and clients alike—feel a genuine sense of belonging. Recognises that connection and community are vital to fostering resilience and wellbeing.
Excellence and Innovation
Demonstrates curiosity, creativity, and initiative in addressing challenges and improving ways of working. Seeks out opportunities to enhance systems and processes, even within limited resources. Maintains high standards while remaining adaptable and responsive to evolving needs.
Accountability and Integrity
Takes responsibility for personal actions and contributes to a culture of shared accountability across teams and the wider organisation. Acts with honesty, transparency, and a commitment to continuous learning. Understands that accountability at all levels is essential to building trust, ensuring safety, and achieving meaningful, lasting impact.
Respect and Empowerment
Builds respectful, trusting relationships through empathy, active listening, and a strengths-based approach. Encourages and supports others to feel safe, valued, and capable. Promotes a culture of hope, recognising and nurturing each person’s potential for growth, healing, and positive change.
Hours : 37.5 p/w, office hours with some evening work required for attendance at meetings
Reporting to: CEO
Location: Smithfield, Dublin.Hybrid working.
Please note: If you are unsure of any of the requirements, please contact the Recruitment Team at (01) 6354860. Shortlisting will continue throughout the recruitment process.
Dublin Simon Community is an equal opportunities employer and encourage applications from all qualified individuals.
Human Resources Department5 Red Cow LaneSmithfieldDublinD07 PD37Ireland
+353 01 635 4800
Recruitment Office
Dublin Simon Community5 Red Cow LaneSmithfieldDublinIreland
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