Order Processing & Stock Administrator (Medical Devices)
Role Overview
(full-time, office-based in our Limerick HQ)
We are seeking a highly organised and detail-oriented administrator to take ownership of the end-to-end order processing and stock management function within a growing medical devices business.
This is a key operational role requiring someone who can work independently, manage multiple priorities, and ensure accurate and timely delivery of products to hospital customers.
You will be the central point of coordination between customers (including HSE hospitals), suppliers, and internal teams, ensuring orders are processed, tracked, and fulfilled without error.
Location: Limerick HQ
Key Responsibilities
Manage the full order lifecycle from order receipt through to delivery and invoicing
Process customer orders using an ERP system (Netsuite)
Monitor and maintain accurate stock levels, including reconciliation and reporting
Coordinate with suppliers and logistics providers to ensure on-time delivery
Handle customer queries relating to orders, deliveries, and product availability
Generate and manage purchase orders, invoices, and delivery documentation
Maintain accurate records in line with medical device and audit requirements
Work closely with hospital customers, including familiarity with HSE processes where applicable
Identify and resolve discrepancies in orders, stock, or documentation
What we're looking for
Highly organised with strong attention to detail
Comfortable working in a fast-paced, structured environment
Proactive and solutions-focused
Strong communicator, particularly when dealing with customers and suppliers
Ownership mindset – someone who takes responsibility for getting things done
Why this Role?
Opportunity to take full ownership of a critical operational function
Work closely with the hospital sector and healthcare providers
Join a growing business where your impact is visible and valued
Key Requirements
2+ years' experience in a process-driven administrative role (e.g. order processing, accounts payable, logistics admin)
Strong working knowledge of Excel (e.g. data handling, tracking, reporting)
Experience using an ERP or accounting system
Proven ability to manage high-volume, detail-critical tasks with accuracy
Ability to work independently and take ownership of a function
Experience in medical devices, pharma, or healthcare supply
Familiarity with HSE or hospital procurement processes
Experience with stock control / inventory management
Understanding of regulated environments or audit trails
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