My client based in Dublin 7, is currently hiring an Operations Coordinator.
This role is ideal for someone who enjoys variety, is highly organised and thrives in a busy work place where no two days are the same.
Duties include:
* Facilities operations including EHS duties, contractor management, meeting room setup, internal staff moves and home worker arrangements
* Travel and accommodation management for all non SMT staff
* EHS administration, reporting and training management
* Management of the studio cleaning contract service
* Reception services including visitor management, phone, post and email handling
* Hands on management of studio events and meetings
* Managing the new starter studio process in collaboration with HR and IT
* Supporting internal employee workplace relocations and delivering high quality meeting room and event arrangements
* Running daily and weekly AirCon, fire systems and safety checks
* Providing a travel service to meet staff requirements including travel, accommodation and courier needs
* Arranging and coordinating catering for the studio
* Coordinating and managing studio cleaning contractors
* Managing reception desk services including the main phone line, taxis, post and courier requirements
* Generating purchase orders for relevant suppliers including stationery and grocery supplies
* Managing supplier and maintenance contracts for AirCon, intruder alarms, fire alarms, photocopiers and shredding, and ensuring all documentation and reports are maintained
* Coordinating health and safety training and record keeping including workstation assessments in the studio and at home
* Administration and upkeep of the access card system and desk booking software
Experience required
* 2 yrs + exp. working in an operations, facilities or front of house role
* Previous facilities and reception experience desirable
* Experience maintaining and tracking documents
Technical Skills
* Strong administration skills
* Working knowledge of Microsoft Office
* Experience using Photoshop and Acrobat desirable not essential
Benefits
* 25 AL per annum
* Company sick pay scheme
* Pension scheme
* Healthcare scheme
* Bike to Work scheme
* Tax Saver scheme
Salary up to 40k
Interviews before Christmas with a January start.
This is initially a 12 month FTC
.
Apply now to be considered.