Dromoland Castle Resort is seeking a Full-Time Facilities Coordinator to join our dedicated Maintenance Team. The successful candidate will be an organized, detail-oriented individual who thrives in a dynamic environment and takes pride in delivering exceptional support across our two properties. In this role, you will coordinate and provide vital administrative and operational support to ensure the smooth running of our maintenance department. The ideal candidate will bring strong organisational skills, a proactive attitude, and a commitment to maintaining the high standards of excellence that define Dromoland Castle Resort.
Overview of the Role
* The position is full time working on site (Monday to Friday)
* Developing and maintaining spreadsheets to track and report on utility usage (electricity, gas, water, metering, etc.)
* Recording and entering data for all planned and preventative maintenance programs
* Managing and overseeing the administration of Standard Operating Procedures (SOPs) for the Maintenance Department, ensuring annual reviews and updates
* Administering SnapFix (communication software for hospitality facilities) to streamline maintenance-related communication and issue tracking
* Tracking and recording data for tasks not covered in SnapFix, including those handled by external contractors
* Implementing and overseeing a paperless system across all maintenance-related activities, enhancing efficiency and reducing paper usage
* Managing all contracts related to preventative and planned maintenance, ensuring compliance and tracking deadlines
* Coordinating and documenting meetings, including the arrangement and minutes for relevant maintenance discussions
* Monitoring and managing stock levels for maintenance supplies, ensuring accurate logging and stockroom organization
* Collaborating with key personnel, such as the Front Office, to coordinate room availability for maintenance tasks
* Supporting the administration of all annual facility inspections, ensuring timely scheduling and completion
* Supporting other administrative departments
The Ideal Candidate
* Minimum of 2-3 years of relevant experience in administration
* Strong organisational and multitasking abilities, with a keen attention to detail
* Proficient in Microsoft Office Suite and other relevant software
* Solid understanding of systems and procedures
* Ability to work independently and handle pressure in a fast-paced environment
* Strong team spirit, with excellent communication and interpersonal skills
* A full clean driver's license, as the role requires adhoc administrative tasks between two hotel properties
Benefits
* Complimentary access to The INN at Dromoland's Leisure Centre
* Pension Scheme After 6 Months
* Wellness Programme
* Competitive Salary
* Certified as a Great Place to Work
* Meals provided whilst on duty
* On Site Parking
Work Authorisation
• Please note, we are only accepting applications from persons who have the permission/right to live and work without restriction in Ireland.
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