Social network you want to login/join with:
col-narrow-left
Client:
LGT Capital Partners
Location:
Dublin, Ireland
Job Category:
Other
-
EU work permit required:
Yes
col-narrow-right
Job Reference:
c33ca1267ce8
Job Views:
3
Posted:
30.06.2025
Expiry Date:
14.08.2025
col-wide
Job Description:
Job Description
The team is looking for a detail-oriented and self-motivated Office Manager and Executive Support for our Dublin office on a fixed term contract of 12 months. This role will support the management team and the wider LGT team in the following key tasks:
* Calendar management of key senior management – booking meetings, arranging diaries/schedules etc.
* Support the management team with respect to service provider engagement
* Record minutes and key actions for senior management
* Manage staff travel booking in Egencia.
* Maintain all office services, operations and procedures.
* Manage office utilities and stock orders/upkeep.
* Point of contact for all office building issues with landlord, agents and building management.
* Maintaining all office filing, archiving and shredding.
* Maintaining all First aid, Fire & Safety records, assessments and necessary certifications.
* Oversight of facilities and meeting room management including facilitation of meetings.
* Ensure we are compliant and up to date with liability and office insurances.
* Assist with deliveries/couriers: answering the door, signing and distribution; occasional post /mail pick up.
* Coordination of the recruitment process – communicating with various parties including recruiters and university careers offices, screening CVs, coordinating interviews, preparing job descriptions, follow up with candidates, keeping databases updated.
Requirements
* 2+ years’ experience in a Executive Support/Facility Management role.
* Strong inter-personal skills and ability to communicate effectively.
* Proficiency in Microsoft Suite.
* Highly organized and able to work autonomously.
Contact Information
If you are interested in becoming an integral part of a successful alternative investment management team in an international, multicultural working environment we will be pleased to get to know you soon.
For further information please contact us.
Stephen Dunphy #J-18808-Ljbffr