Overview Applications are invited for the position of MDT M&M Coordinator - Grade V in the Cancer Services Directorate of St. Vincent's University Hospital. Informal Enquiries or Role Specific Enquiries to: Ms. AlisonDoherty, Grade VI Officer - Multi-Disciplinary Team, Mortality and Morbidity Or Ms Tara Hughes,Grade VII Officer - Cancer Directorate Data and MDT Manager Please download the below job description for this position, as this will not be available online after the vacancy close date. Applications for St. Vincent's University Hospital job vacancies will only be accepted through SVUH Careers Page. Any applications submitted after the vacancy has closed will not be accepted. You will receive a confirmation email within 2 working days that your application has been received. We highly recommend that you contact us by emailing if you do not hear from us. Closing date of applications: 29/05/2026. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register. Key Responsibilities Roles and Responsibilities: The post holder will work onsite as a Multi-Disciplinary Meeting Coordinator / Grade V Officer within the organisation. They will work with all members of the medical / surgical multi-disciplinary team to ensure that suspected and diagnosed patients are actively managed through the service pathway from point of referral, through triage, highlighting any potential delays and onwards to MDT meeting ensuring that all national and local time to assessment and time to treatment targets are met. The post holder will be responsible for the management of the multi-disciplinary team (MDT) meetings, ensuring the meetings run effectively and are well-structured, including preparing the listing of patients for discussion and dealing with highly sensitive information. Distributing MDT meeting lists to relevant stakeholders within the set timeframe. Recording attendances. Sourcing required Radiology, Histology and clinical information and ensuring that it is available for discussion from external and internal sources. MDT Room set up with remote access for external attendances and ensure the MDT outcomes are recorded, and outcomes are circulated to the clinical team. This will involve active participation with the ongoing establishment, development and improvement of MDT meetings which will expand and develop accordingly, as per service requirements. Be onsite to carry out scheduled tasks and meet face to face with Clinical and MDT / M&M team members, these meetings may be scheduled outside of core hours. Some MDT meetings can run early mornings, with start times of 6:30am. The post holder will be complete cross training across all MDT specialties and Mortality and Morbidity meetings to provide cover in the service when required. Patient Pathway coordination: To actively manage all patient's pathways to ensure that patients are treated as quickly as possible and in line with local and national targets. To work closely and interact with internal and external referral sources and various specialities and departments across the referral sources to expedite patient's pathways. To ensure pathways are in place for the monitoring of all urgently referred suspected cancer and all confirmed cancer patients. To identify potential 'bottlenecks' or problems and take action to avoid delays to patients' pathways and to escalate potential delays appropriate managers and clinicians. To ensure appointments are triaged and booked in accordance with the Outpatients Service Improvement Programme. To use a range of electronic and paper-based systems to monitor patients. To work with the Data Managers to ensure that all necessary data and information is collected and inputted into relevant systems within required timescales. To develop and maintain an in-depth knowledge of care pathways relevant to cancer tumour sites. To produce timelines including all key stages and events, assist in the root cause analysis on a patient's pathway for patients that have breached a defined target. To produce departmental KPI's on MDT efficiency. MDT Coordination: To assist in the organising and coordinating of the MDT Meetings. To liaise, communicate professionally and effectively with the MDT. To establish, organise the set up and attend the MDT meetings. To ensure all diagnostic results including radiology and histology reports are requested and collected on time to ensure timely discussion and in line with the departmental process and PPG's /SOP's. To work well under pressure to meet deadlines of close of MDT meeting lists and to distribute securely and efficiently. To pull, prepare and track Healthcare Records for meetings. Ensure that HCR's kept in the area are safe and secure and that an efficient tracking system is in place. Ensure HCR's are returned to the medical records filing room in a timely manner. Record MDT outcomes from patient proforma for circulation and filing of patient proforma outcomes into charts post MDT meeting. To capture and record attendances at MDT meetings and distribute attendance certificates when requested. Coordinate and organise presentations where required. To be familiar with and have an understanding of monthly Key Performance Indicators (KPI's) in the MDT services. Where appropriate, ensure that video conferencing equipment and links are set-up for the meetings and any problems escalated to the ICT Department. To maintain a record of decisions made at the Mortality and Morbidity meeting and ensure that these are recorded, up to date, distributed and filed appropriately. To be cross trained across all MDT specialties and Mortality and Morbidity meetings to provide cover in the service when required. Have a thorough knowledge of hospital policy and procedures for release of information and patient confidentiality and ensure these are adhered to at all times. Be familiar with the Health & Safety requirements of the work area and ensure that these are met at all times. To undertake audits of a range of MDT processes and procedures. It is a requirement for all staff in the Filing room, Clinical Administrative areas and Patient Services to become knowledgeable about HSE Code of Practice for Healthcare Records Management and to ensure their compliance with these standards. Clinical Administration Service Provision: Oversee, manage and participate in all clerical and secretarial support. Manage work load depending on service provision and deadlines. Liaise with other department supervisors as required to co-ordinate patient services (i.e. ADCC, ADC, Radiology, Pathology, Admissions, Medical Records, HIPE). Cover any aspect of the service when necessary. Cover annual leave and sick leave within the department. Monitor workload, productivity and quality of service. To be aware of service requirements relating to administrative duties and in conjunction with the Grade VI Officer, monitor output to ensure targets are met. Assist in the on-going development and re-organisation of services. To be flexible in the role to link in with other departments, service areas and service users if required. Flexibility of working roster to facilitate service demands. Our Requirements Please refer to the job description or candidate information booklet attached to this advertisement. What We Offer Please refer to the job description or candidate information booklet attached to this advertisement. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.
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