Leinster Appointments is currently recruiting for a permanent, full time Sales Coordinator in Maynooth, Co.
Kildare.
This is a permanent, full time role
Fully office based
8am - 5pm Monday - Friday
Ensure company policies and procedures are communicated and followed within the Business Unit.
Help maintain a safe working environment by ensuring health and safety policies are followed across the business.
Arrange and coordinate all Contract Review Meetings throughout the year.
Use the CMMS system and SFG20 software (training provided).
Complete the monthly Business Unit Review Pack before review meetings.
Manage QHSE reporting, including hazards, audits, reports, and other related records.
Complete and maintain the annual Audit Schedule.
Submit holiday requests through the Workday system.
Work with HR to keep staffing information and contract structures up to date.
Assist with organising events when required.
Support Operational Managers and work closely with colleagues to help the business run effectively.
Promote and support the core values of TSL FM.
Assist with business communications, including meetings, reports, briefings, correspondence, and other updates.
Support the Sales Team by assisting with sales opportunities and administrative tasks throughout the sales process.
Complete Pre-Qualification Questionnaires (PQQs) and arrange for Non-Disclosure Agreements (NDAs) to be signed.
Maintain filing systems, service reports, and maintenance schedules.
Assist in preparing sales and tender documents, including ITTs, RFPs, RFIs, and sales brochures.
Arrange sales meetings and appointments for senior management when required.
Liaise with subcontractors and Business Development Managers to obtain competitive pricing for sales opportunities.
Support the mobilisation of new contracts and projects when needed.
Prepare KPI reports and performance dashboards for the Business Unit.
Monitor sales-related expenses, invoices, and budget information.
The Person
Good knowledge of facilities and property management.
Strong written and verbal communication skills.
Ability to accurately manage paperwork and office administration.
Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.
Experience working in a busy office environment and supporting day-to-day operations.
Bachelor's degree in Business Administration, Facilities Management, or a related field.
At least 2 years' experience in an administrative or coordination role, preferably within facilities management or a service-based industry.
Able to work independently as well as part of a team.
Leinster Appointments is committed to providing a professional service where all CVs are kept confidential and will not be submitted to any third parties without candidate's knowledge or consent.
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