We are seeking a highly organized and service-focused Facilities Coordinator to support the efficient operation of our Dublin office.
We are looking for a committed and professional individual to join our team on a part-time, permanent basis, working Mondays, Wednesdays, and Fridays from 8:00 AM to 5:00 PM, totaling 24 hours per week.
ESSENTIAL DUTIES:
Front-of-House & Office Operations
* Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols.
* Handle incoming calls, direct queries, and maintain records of daily office visits and access logs.
* Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies.
* Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security).
* Support the implementation and maintenance of Facilities Management processes, aligned with global standards.
* Liaise with vendors and contractors for routine maintenance, repairs, and services.
* Log and track all operational and maintenance activities via FMIS or equivalent systems.
* Support the Global FM team with data collection for dashboards and reporting.
Health, Safety & Compliance
* Act as Health & Safety Coordinator (following training), supporting EHS activities, communications, and policy enforcement.
* Conduct or participate in periodic safety inspections and risk assessments.
* Identify safety issues, notify supervisors, and follow up on corrective actions.
* Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting.
* Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
Additional Responsibilities
* Own and manage internal communications channels for facilities updates and alerts.
* Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency
SKILLS, EDUCATION AND EXPERIENCE:
* Flexible and energized
* On-site presence during working hours
* Good communications skills both oral and written
* IT Literate (MS Suite including Teams, Google Suite and macOS)
* Prior Occupational Health & Safety Training is a plus
WORK SETTING:
* Discretionary bonus
* Supportive and customer focused environment
* Team building activities
* Safety culture
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative
* Industries
Real Estate and Data Infrastructure and Analytics
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