Direct message the job poster from Avril Clare Recruitment Ltd Irelands Property Recruitment Specialists
Avril Clare Recruitment Ltd Property and Asset Management
Principal & Owner | 087 2220217 | Finalist Image Magazine Business Woman of the year awards. | Finalist - National Recruitment Federation.
My client, a leading global brand in the real estate and property services sector, is seeking a dynamic and highly organised Facilities & Maintenance Administrator to join a fast-paced, professional team based on site at the prestigious development Dublin 8.
This is a pivotal role offering a unique opportunity to support both the Facilities Manager and the Maintenance Team, ensuring the smooth and efficient running of daily operations across a landmark residential development.
You will be at the heart of delivering a premium customer experience while coordinating the administrative and operational functions that keep this high-performing team running at its best.
Key Responsibilities
Facilities Support
* Monitor and manage daily calls and emails, logging and responding promptly to requests
* Prioritise and track service requests, ensuring complete and accurate information
* Gather client feedback, escalating concerns where necessary
* Manage digital and physical documentation with attention to detail
* Review daily check sheets, log corrective actions, and ensure task completion
* Assist in the coordination of Planned Preventative Maintenance (PPM) schedules
* Support the Facilities Manager with reports, audits, and system updates
* Coordinate contractor activity on site, ensuring all works are completed to standard
* Conduct contractor inductions, issue permits to work, and manage RAMS documentation
* Assist with internal event coordination and support small projects as needed
Maintenance Support
* Log, schedule, and monitor all incoming maintenance requests
* Track contractor progress and ensure timely work completion
* Support maintenance-related project administration and delivery
* Manage key control systems and ensure robust processes are followed
* Provide support to senior Property Management professionals
* Complete a wide range of general and ad hoc administrative duties
Lettings & Administrative Support
* Produce leases, inventories, and other tenancy-related documentation
* Refresh and manage online property listings
* Upload and maintain records on the Yardi system
* Conduct regular audits of administrative data and files
* Respond promptly and professionally to tenant queries across all channels
* Coordinate tenant check-ins, check-outs, and viewings
* Liaise with the on-site concierge team and manage amenity bookings
* Track maintenance follow-ups and manage internal filing systems
What We’re Looking For
* Proven experience in an administration or helpdesk role (facilities or property sector preferred)
* Proficient in Microsoft Office; experience with Building Link and Yardi is a plus
* Exceptionally organised with a keen eye for detail
* Strong multitasking skills and the ability to manage a variety of tasks concurrently
* Professional and articulate communicator – both written and verbal
* Customer-centric approach with excellent interpersonal skills
* Confident working independently and using own initiative
* Positive, proactive team player with a flexible, solution-focused mindset
Why Join Us?
This is more than just an administrative role – it’s a chance to join a globally respected brand that values its people. In return for your skills and dedication, you will enjoy:
* A highly competitive salary
* Comprehensive benefits including pension, healthcare, and wellness initiatives
* Opportunities for career progression within a global organisation
* A supportive, inclusive workplace culture that rewards performance and innovation
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Real Estate, Repair and Maintenance, and Facilities Services
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