Administrative Operations Manager
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The role of an administrative operations manager is to ensure the efficient and smooth running of an office or business on a day-to-day basis. This involves handling various managerial and organizational tasks, providing high-level support in multiple areas.
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Key Responsibilities:
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1. Set up projects, data organization, and file project information for easy retrieval and reference.
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2. Manage accounting tasks, including invoicing, expense tracking, and financial record-keeping using accounting software.
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3. Handle debtor management, ensuring timely payments and maintaining accurate records.
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4. Prepare bi-monthly VAT returns, guaranteeing accuracy and compliance.
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5. Create and update databases/records for financial information and other data, ensuring accessibility and integrity.
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6. Update company policies as needed, ensuring alignment with industry standards and best practices.
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7. Provide exceptional customer service, answering phone calls, dealing with emails, and resolving queries in a professional manner.
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8. Track stocks of office supplies, placing orders when necessary to maintain a well-stocked inventory.
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9. Organize staff training sessions, updating CPD logs, and promoting ongoing professional development.
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10. Coordinate company events, showcasing the organization's culture and values.
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11. Oversee general office management, liaising with suppliers, clients, booking transport and accommodation, maintaining personnel records, preparing presentations, and managing social media presence.
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12. 3 years or more of experience in a similar role.
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13. Strong knowledge of Word, PowerPoint, Outlook, and Excel.
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14. Excellent communication and interpersonal skills.
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15. Superior organizational abilities.
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16. Experience in accounts or bookkeeping would be an advantage.
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Contact Information:
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Jessica Kennedy can be contacted at jessica.kennedy@collinsmcnicholas.ie
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or by calling 021-2427110.