Overview
We are seeking a highly skilled Executive Administrative Assistant to support senior leaders within a global marketing organization. This role provides strategic administrative partnership to executives across multiple areas. The role is hybrid, at least 3 days per week (or when required by business).
This is a temporary job from October 2025 to December 2025
Key Responsibilities
* Manage complex executive calendars, proactively resolving conflicts and scheduling high-priority meetings with internal and external stakeholders.
* Coordinate international and domestic travel logistics, including authorizations, bookings, visas, transfers, and expense reports, ensuring full compliance with company travel policies.
* Support day-to-day operations through clerical tasks such as invoicing, budget coordination, ordering, shipping, scanning, filing, and data entry.
* Organize and facilitate meetings, including agenda preparation, presentation coordination, room reservations, and hospitality for senior guests.
* Assist with onboarding and offboarding processes: equipment orders, workspace setup, and navigation of internal systems.
* Handle sensitive communications and departmental requests with accuracy and discretion.
* Maintain and protect confidential documentation in accordance with company record retention policies.
* Represent the organization with professionalism and respect in all internal and external interactions.
* Perform additional duties as assigned to support team success.
Ideal Profile
* Proven success supporting senior executives in fast-paced, high-volume, global environments.
* Self-driven, adaptable, and comfortable navigating ambiguity and change.
* Strong organizational skills with the ability to balance strategic priorities and detailed execution.
* Demonstrated ability to establish effective routines that enable executive productivity and team alignment.
Qualifications
* High school diploma required; some college coursework in Business, Communications, or related fields preferred.
* 5+ years of experience in executive-level administrative support.
* Skilled problem-solver with a proactive mindset.
* Experience coordinating cross-functional projects.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
* Strong attention to detail, time management, and interpersonal communication.
* Familiarity with travel coordination and executive scheduling.
* Background in professional services, sales, or marketing environments preferred.
* Experience improving or streamlining administrative processes.
Details
* Seniority level: Associate
* Employment type: Temporary
* Job function: Administrative
* Industries: Food and Beverage Services
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