Office manager

Origina is a rapidly growing global challenger technology company on a mission to stop unnecessary technology change by helping enterprises to extend, protect and enhance their software assets. We believe organisations should be free to run their systems for as long as they choose - without being pushed into costly, unwanted upgrades that don’t align with their strategy, so we step in to provide an alternative from the original vendor.We’re scaling fast, with a clear path to €0.5 billion in the next five years, and expanding our presence across Europe, the US, and Australia. As a leading force in independent enterprise software support, we help the world’s largest organisations take back control of their technology roadmap and unlock genuine commercial freedom.If you’re energised by growth, excited by change, and motivated to help customers challenge long-standing industry norms, this is the team to join. At Origina, you’ll be part of a bold, fast-moving global business where your impact will be felt immediately.Role PurposeWe are looking for a proactive, organised and hands‑on Facilities Manager to lead the smooth day-to-day operation of our workplaces. This is a varied and visible role with genuine scope to shape workplace experience, support operational excellence and help create an environment where people can do their best work. The role carries primary accountability for Dublin and also supports management of the Plano office in partnership with colleagues and local stakeholders.The successful candidate will manage building operations, workplace services, health and safety, vendor relationships, physical access, parking, mail handling and general facilities support. The role has primary accountability for Dublin, with shared oversight of Plano, Texas, working closely with colleagues and other stakeholders to support consistent, high‑quality workplace operations. It is a broad and practical opportunity for someone who enjoys variety, takes pride in getting things done and wants to play a meaningful role in shaping a well‑run, welcoming and professional office environment.Key ResponsibilitiesBuilding Operations & MaintenanceManage the day-to-day operation of the office, including routine maintenance, repairs and inspections, to ensure the workplace remains safe, functional and well maintained. Build strong working relationships with landlords, building management and service providers, and coordinate operational issues, maintenance needs and planned works efficiently and effectively.Health, Safety & ComplianceLead workplace health and safety activity, including inspections, drills, safety checks and follow-up actions. Ensure the office environment remains compliant with relevant health and safety, fire and accessibility requirements, and that records and documentation are maintained appropriately.Manage third‑party vendors and contractors across facilities‑related services, including cleaning, security, maintenance and other workplace support for our Dublin office and our U.S. Office (based in Dallas). Monitor service delivery, resolve issues promptly, support contract renewals and help ensure quality, continuity and value for money across all key services.BudgetingSupport the planning and management of facilities budgets, including day-to-day operational spend and planned improvements. Track costs, monitor expenditure and help ensure services are delivered efficiently and within budget.Space PlanningCoordinate office moves, desk configurations, workplace layouts and refurbishments to support business needs and workplace efficiency. Help ensure that office space is used effectively and remains aligned to team requirements.Security & Emergency PreparednessSupport physical security arrangements, visitor processes, access controls and emergency response planning. Help maintain evacuation procedures, access protocols and business continuity arrangements relating to workplace operations.Workplace ExperienceRespond to day-to-day facilities requests and help maintain a workplace that is welcoming, organised and productive. Oversee office supplies, amenities, catering, mail handling and general support services to deliver a positive day-to-day experience for employees and visitors alike.Physical Access ControlsPartner with IT and other relevant stakeholders to oversee effective physical access control arrangements, including visitor access and workplace entry processes. Ensure access controls are administered securely, appropriately and in line with business and site requirements, supported by accurate records and periodic review.Parking ManagementManage parking allocation, permits, employee vehicle records and related site access queries. Communicate parking rules clearly and help ensure parking operations run smoothly and fairly.Oversee incoming and outgoing mail and package handling, including sorting, distribution and dispatch. Maintain appropriate logs, courier arrangements and internal notification processes to support reliable delivery.Ancillary Enablement & Request ProcessesCoordinate ad‑hoc workplace support requests such as room set‑up, catering and general facilities services through clear and efficient request processes. Help ensure requests are managed consistently and delivered to a high standard.About youYou will bring experience in facilities management, workplace operations or office management, together with a practical approach to problem‑solving and a strong sense of ownership. You will be comfortable managing multiple priorities, working with external providers and responding quickly to operational issues as they arise.You will also have:Experience managing building operations, maintenance and workplace servicesGood knowledge of health and safety and workplace compliance requirementsStrong vendor and contractor management skillsExperience managing budgets, service delivery and day-to-day operational processesStrong organisational, communication and stakeholder management skillsThe ability to maintain accurate records and support effective, compliant workplace operationsWhat We OfferCompetitive compensation that rewards achievementHybrid, flexible working modelFamily Health, Dental & Vision Insurance from day 1Life insurance & Income Protection23 days Annual Leave plus 2 company days with additional days earned based on your tenureGenerous Maternity & Paternity leave policies€200 annual wellness benefitsFlexibility of working remotely from anywhere for up to 4 weeks per yearA dedicated Volunteer Day to give back to your community and support meaningful causesEmployee Assistance ProgrammeAn inclusive environment with regular events organised by Engagement, and Diversity CommitteesDon't meet all the requirements? If you feel you'd be a great fit, we'd love to hear from you. At Origina, the most important ingredient is culture fit and recognising those who want to live our high-performance values of Fairness, Trust, Relationships, and Opportunities.Origina is an equal opportunity employer. We're proud of our ongoing efforts to foster inclusion in the workplace. Individuals seeking employment are considered without regard to race, colour, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, disability, military or veteran status, or any other characteristic protected by applicable law.By submitting your application, you agree that Origina may collect your personal data for recruiting and related purposes. Origina's Candidate Privacy Notice explains what personal information we may process, where we may process it, the purposes for processing, and your rights.
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