About Ulysses Neuroscience Ltd.
Ulysses Neuroscience Ltd. is a private Contract Research Organisation (CRO) based in Ireland, providing clinical and preclinical research services to pharmaceutical companies to accelerate their drug discovery programmes in neuropsychiatric, neurodegenerative, and rare neurological disorders. Our mission is to advance the understanding and treatment of brain disorders through translational neuroscience, bridging preclinical and clinical research while keeping patients' needs at the centre.
Role Overview
We are seeking a highly organised and proactive Executive Assistant & Office Administrator to join our team. This role will provide direct support to the CEO and management team while also handling key administrative and financial tasks essential to the smooth running of the company.
Key Responsibilities
* Manage the CEO's and management team's calendars, meetings, and inbox with precision and discretion
* Coordinate travel, appointments, and virtual events across time zones
* Handle confidential documents and information with professionalism
* Support project management and follow-up on key business actions
* Serve as a reliable gatekeeper, ensuring the CEO's time is protected and focused
* Assist with personal admin where needed to support overall productivity
* Manage company administration, including purchase orders (POs), supplier communication, and office logistics
* Support accountancy-related tasks such as expense reporting, invoice coordination, and liaising with external accountants for monthly and annual requirements
Requirements
* Bachelor's Degree in Economics, Management, Business Administration, or a related field
* Exceptional organisational and time management skills
* Strong written and verbal communication (fluent English required; Italian would be a plus)
* Tech-savvy: Google Suite, Zoom, and productivity tools
* Self-motivated, trustworthy, and comfortable working independently
* Discretion and professionalism in handling confidential information
* Previous experience supporting a senior leader or executive is highly desirable
* Experience with finance or administrative/accountancy tasks is a strong plus
What We Offer
* Modern office facilities and a collaborative, mission-driven research culture
* Direct impact: work closely with the CEO of a fast-growing neuroscience CRO
* A diverse, international team dedicated to advancing neuroscience
* Growth opportunities – be part of something exciting and grow as the company does
How to Apply
If you are a proactive professional with a passion for organisation and supporting leadership, we would love to hear from you. Please send your CV, a one-page cover letter, and two referees to:
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www.ulysses-