Assistant Facilities Manager Location: Aut Even Hospital Job type: Permanent Overview of role: The post holder will manage daily maintenance and upkeep of the hospital working closely with the facilities maintenance team and external contractors. The post holder will also supervise front of house service teams working closely with the catering and housekeeping supervisors to ensure that an excellent service is maintained and improved within UPMC Aut Even Hospital. Primary Duties and Responsibilities: Operational The post holder will have line management responsibility of porters, housekeeping staff and catering staff. Work closely with the facilities manager and substitute when facilities manager is off site. To oversee daily working pattern for the Front of House team in order to meet the operational needs of the hospital. Assist front of house supervisors in drawing up rotas and service scheduling to meet the needs of the hospital. Monitor compliance with environmental cleaning audits and subsequent follow up actions in coordination with the housekeeping supervisor. Assist the catering supervisor to ensure the highest foods service standards are met, hygiene codes of practice are followed and improvements plans are implemented. Work closely with the maintenance team, coordinate repair and maintenance jobs in a safe and compliant manner, being mindful of the requirements of working in a live hospital setting. Maintain a strong working relationship with all Clinical Nurse Managers and Heads of Departments to ensure that the facilities department is contributing to the efficient functioning of the hospital. Participate in and contribute to health and safety in the hospital. Management and monitoring of data collection in relation facilities KPI's. People Management Responsible for the supervision of employees assigned by the Facilities Manager. Manage absence within hospital policy. Conduct performance management reviews, as and when required. Monitor and manage all staff related concerns / issues in line with organisational policy. General Through the course of the working day or week there maybe a requirement to work in other areas of the hospital in line with patient requirements as requested by your line manager/deputy or nurse management. Staff must produce satisfactory documentary evidence of all training and experience claimed by them, if required to do so by the organisation. To respect the organisational values of the Hospital. Quality & Safety - Safe Culture Quality and Safety are rooted in the daily work of all an employee you are required to actively participate throughout your working day in pursuit of excellence. You are required to work in conjunction with your line manager in the planning, monitoring, analysing and improvement of all quality programmes. Participate in the development of key performance indicators in conjunction with your department manager and the business objectives. Initiates, participates in and evaluates audits according to hospital requirements. Health & Safety UPMC employees are required to ensure that they take reasonable care to protect their own safety, health and welfare and that of any other person who may be affected by their acts or omissions. Employees must co-operate with UPMC to ensure safety, health and welfare at work and report anything potentially dangerous at work of which they become aware. Staff are expected to abide by guidelines/policies and all Incidents and near misses. All employees are required to attend all mandatory training provided. Shift Pattern The appointment would be 39 hours per week. There would be a minimum of one late shift per week. There would be a minimum of one weekend shift per month. Qualifications & Experience: Previous relevant experience in a managerial or supervisory capacity. Experience in the supervision of a large team is advantageous. Facilities Management experience is desirable. Previous experience or knowledge of hygiene standards, infection control and HACCP would be beneficial. Experience in front of house operations is beneficial. Can demonstrate leadership skills and management experience. Will have an understanding of relevant Health and safety and other legislative requirements. Can demonstrate a proactive approach to problem solving Excellent IT and organisational skills are an essential requirement. Effective communication and customer care skills with patients, visitors, customers, clients and staff. Strong interpersonal skills and an ability to effectively communicate with staff at all levels. Equal Opportunity Statement and Benefits UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues. Compensation - Competitive pay for the work employees do - base pay, performance related pay and premium pay where applicable. Benefits - Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66. Performance and Recognition - Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme. Work-Life Balance - Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments. Development and Career Opportunities - Opportunities for each employee to reach their career goals through continued learning and/or advancement. About UPMC UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that's close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division - an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world. In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny. Skills: Facilities Assistant Facilities Manager Housekeeping Manager