Facilities Administrator
Location:
Dublin, Republic of Ireland
Salary:
€45,000 DOE
Contract:
Full Time, Permanent
About the Role
Sodexo is seeking a highly organised and proactive Facilities Administrator to join our team.
This role is central to ensuring the smooth day-to-day running of facilities operations, providing administrative support, and delivering excellent service to staff, students, and contractors on site.
Key Responsibilities
Administrative Support
Maintain accurate records, reports, and documentation
Manage correspondence, filing systems, and databases
Prepare meeting agendas, minutes, and presentations
Helpdesk and Customer Service
Act as the first point of contact for facilities-related queries
Log, track, and follow up on service requests using CAFM systems
Liaise with internal teams and external contractors to resolve issues
Compliance and Reporting
Assist with audits, inspections, and compliance documentation
Support health and safety initiatives
Produce reports on service performance, maintenance, and KPIs
Procurement and Inventory
Raise purchase orders and track deliveries
Maintain stock levels of office and facilities supplies
Coordination and Scheduling
Coordinate room bookings, maintenance works, and contractor visits
Support event setup and logistics across campus
About You
Previous experience in an administrative, facilities, or customer service role
Strong organisational and multitasking abilities
Excellent communication and interpersonal skills
Proficient in Microsoft Office
Familiarity with CAFM systems (e.g., Maximo, Planon) is advantageous
Able to work independently and as part of a team
Desirable
Experience in an educational or public sector environment
Knowledge of health and safety and compliance standards
Why Join Sodexo
Opportunity to work in a dynamic campus environment
Supportive team and structured working hours
Career development within a global organisation
#J-*****-Ljbffr