Accommodation & Operations Co-Ordinator *********)
Mowlam Healthcare is one of Ireland's leading private nursing home providers, delivering high-quality, person-centred care across a network of care homes nationwide.
At Mowlam Healthcare, we are committed to supporting our people so they can deliver exceptional care to residents across our communities.
We are seeking an Accommodation & Operations Coordinator to play a vital role in supporting new team members by coordinating and sourcing accommodation where needed.
This role oversees both
existing accommodation arrangements currently in place
and the sourcing of new accommodation where required, ensuring all properties are effectively managed, tracked, and aligned with operational needs.
Working closely with Talent Acquisition and key stakeholders, the successful candidate will coordinate accommodation solutions, manage logistics, and maintain accurate records, contributing to an efficient and well-organised support function within a dynamic, people-focused healthcare environment.
Key Responsibilities
Accommodation Management
Manage the organisation's
existing accommodation portfolio
, including occupancy tracking, allocations, and utilisation
Maintain accurate and up-to-date records of all accommodation units, occupants, lease agreements, and availability
Source and secure additional accommodation (individual and bulk solutions)
where organisational support is required
Allocate accommodation based on hiring demand, location, and operational requirements
Coordinate move-ins, move-outs, and transitions between properties
Monitor occupancy levels to ensure optimal utilisation and cost efficiency
Act as the primary point of contact for organisation-provided accommodation queries
Collaboration with Recruitment Sourcing Partners
Work closely with Talent Acquisition to align accommodation planning with hiring
Coordinate timelines for arrivals, ensuring accommodation is secured in advance
for hires requiring support
Provide regular updates on accommodation availability and capacity
Highlight risks where accommodation demand may exceed supply
Support workforce planning by linking accommodation capacity with recruitment volumes
Property & Vendor Management
Manage relationships with landlords, property providers, and external vendors
Coordinate property inspections, maintenance requests, and issue resolution
Cost & Financial Management
Track and report on accommodation-related costs
Monitor budget spend and identify cost-saving opportunities
Partner with Finance on invoicing, reconciliation, and reporting
Maintain accurate records of leases, deposits, and associated expenses
Compliance & Risk Management
Maintain clear and auditable records to support internal reviews and audits
Identify and mitigate risks related to occupancy, safety, or vendor reliability
Skills & Experience
Essential
Experience in operational coordination, logistics, or administrative support in a structured environment
Strong administrative and organisational skills with the ability to manage multiple priorities
Experience maintaining accurate records, tracking data, and producing reports
Strong stakeholder management and communication skills
High level of attention to detail and accuracy
Desirable
Background in housing coordination, property administration, or lettings support environments
Knowledge of Irish housing/tenancy regulations
Other Requirements
Full driving license (travel between sites required).
Flexible to respond
to occasional out-of-hours emergencies.
Key Competencies
Planning and organisation
Attention to detail and data accuracy
Stakeholder collaboration
Problem-solving and adaptability
Cost awareness and commercial thinking
All posts are subject to satisfactory references, medical and Garda vetting.
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