Executive Assistant & Operations Coordinator
A globally recognised technology organisation is seeking an organised and proactive Executive Assistant & Operations Coordinator to join their Dublin-based team on an 8-month maternity cover contract. This is a varied position supporting senior leadership within a fast-paced international environment. The role will suit someone who enjoys working across executive support, team coordination, operations, and day-to-day business support while managing multiple priorities in a dynamic setting.
Key Responsibilities
Provide executive support including calendar management, meeting coordination, travel arrangements, and expense management
Coordinate team meetings, offsites, events, and internal logistics
Support operational reporting, documentation, and administrative processes
Assist with budget tracking and team coordination activities
Manage internal communications, permissions, and distribution lists
Support cross-functional collaboration across international teams
Act as a key point of contact for internal stakeholders and team coordination
Maintain accurate records and ensure smooth day-to-day operations
Requirements
3+ years’ experience in an Executive Assistant, Team Coordinator, Operations Coordinator, or Senior Administration role
Experience supporting managers or leadership teams
Strong organisational and multitasking skills
Excellent communication and stakeholder management abilities
Experience working in fast-paced corporate or multinational environments
Strong attention to detail and ability to prioritise effectively
Proficient across Microsoft Office applications
Ability to work proactively and independently
Package
Fully onsite role based in Dublin 2
Opportunity to join a globally recognised technology organisation
For a confidential discussion, contact Emma O’Connell on +353 1 632 5032 or email your CV to emma.oconnell@recruiters.ie
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