Office AdministratorThis role is responsible for the co-ordination and implementation of processes and procedures to ensure the smooth, day-to-day running of the administrative support functions of our regional office. Key areas of responsibility will include front-office reception services, clerical support, maintaining financial records and reports, preparation of the office admin budget, month-end monitoring and procurement systems.Key Responsibilities:Implement general office processes to ensure the smooth and efficient operation of the regional office.Assist the Regional Director and Facilities Manager with the management of office Health & SafetyConsult with the Facilities Manager on matters relating to reception cover, and group policies & procedures.Undertake general administration tasks including ordering of stationery/equipment supplies, stock taking, office organisation and post management.Responsible for notifying all relevant personnel of planned meetings and distribution of meeting agendas and minutes as requested by the Regional Director.Implement standard procedures and use standardised documentation to ensure best practice is applied in the regional office.Provide cover at the main reception desk when required and work as part of a larger team to support the smooth running of the Special Olympics Ireland office.Provide support, when necessary, to the regional office staff, consulting with the Regional Director, to prioritise the workload.Maintain the day-to-day accounts using both computerised and excel based systems.Maintain the financial records in line with centralised document and file management systems, and financial policies & procedures.Prepare regional month end accounts, within tight deadlines, that will include bank and petty cash reconciliations, debtor and creditor control, query resolution and journal postings.Process supplier invoices against related purchase orders on the procurement system and support the regional team in their use of the system.Responsible for the booking management and record maintenance of the regional vehicles.Skills Required:A minimum of 2 years' experience working in a busy environment with responsibility for administration systems.A full Irish driving licence and comfortable with driving a regional car and van.Demonstrable experience in a position working with a computerised accounts system and have a solid understanding of budgeting and procurement.Demonstrable experience in drafting and dealing with correspondence and enquiries from the public and/or partner organisations.Competent in the use of databases and Microsoft Office, in particular MS Outlook, Word, and Excel.Ability to undertake work/ tasks involving a high degree of attention to detail and confidentiality.Highly adaptable and flexible.Excellent communication skills, both verbal and written.Ability to work effectively as part of a team.Working at Special Olympics IrelandOur core values are embedded in the culture of our organisation:Passion & PrideEquipped for EmpowermentFlexibility & AdaptabilityOne TeamBenefits include:Enhanced Sick Pay - Enhanced Maternity Pay - Annual Passion & Pride Day - Time off in Lieu - Employer Pension - Staff Welfare and Wellbeing InitiativesClosing date:Thu 13 November 2025