Title: Accounts Administrator
Role Summary:
The Accounts Administrator (Credit Control Focus) plays a key role in maintaining accurate and efficient financial and administrative operations within the organisation. The position supports the finance function through the processing of invoices, reconciliations, credit control activities, and preparation of financial reports. In addition, the role provides general administrative assistance, including meeting coordination, documentation management, and communication support.
About IDASO
IDASO is a fast-growing, industry-leading mobility data company working across Ireland, the UK, and Belgium, delivering the traffic intelligence that shapes real transport policy, major infrastructure projects and safer, smarter cities. We combine cutting-edge technology — from AI-driven traffic sensors to advanced analytics platforms like Urban Logic — with a culture built on work ethic, integrity, innovation and straight communication. People who thrive here are those who want real responsibility, real impact and real progression, not bureaucracy or empty titles. You'll work with a sharp, committed team, gain hands-on experience, and see the results of your work influence national transport decisions. If you want a role where you grow fast, learn constantly and contribute to something that actually matters, IDASO is the place to be.
Key Responsibilities:
Administration:
* Meeting coordination and preparation
Schedule internal and external meetings. Prepare supporting documents and follow-up actions in advance of meetings.
* Document and information management
Maintain a clear folder structure and naming conventions so information is easy to find and consistently stored. Manage saving, sharing and basic version control of documents across the team and relevant systems.
Client and internal data administration
Obtain and accurately record client details and supporting information required for accounts, billing and compliance. Update CORE tasks and other internal systems to reflect the latest status of work in progress.
* Expense and card administration
Upload and code receipts in DEXT, ensuring they are complete, legible and submitted within deadlines. Maintain an overview of SOLDO expenditure, supporting card users with queries and flagging any discrepancies.
* General correspondence and records
Monitor shared and individual inboxes, triage emails and respond or escalate in a timely and professional manner. Maintain vehicle logs and other operational records in line with internal procedures and regulatory requirements.
Accounts / Credit Control
* Accounts receivable and invoicing
Raise and issue accurate sales invoices in line with agreed fee structures, contracts and project milestones. Monitor aged debtors, follow up on overdue accounts and maintain clear records of all credit control activity.
* Credit control and dispute resolution
Apply agreed credit control procedures, making reminder calls/emails and implementing payment plans where necessary. Handle disputed invoices by investigating issues, liaising with internal teams and clients, and agreeing resolutions.
* Expense management and policy compliance
Process staff expense claims, ensuring receipts are complete, correctly coded and submitted within deadlines. Ensure expenses are authorised appropriately and in line with company policy before posting to the accounts system.
* Accounts payable and supplier management
Process supplier invoices, ensuring correct coding, VAT treatment and matching to purchase orders where applicable. Reconcile supplier statements, investigate any differences and ensure accounts are kept up to date.
* Banking and reconciliations
Carry out daily bank reconciliations, investigating and resolving unmatched items promptly. Support month-end reconciliations, ensuring all transactions are posted, coded and reconciled within deadlines.
* Payment processing and fraud prevention
Prepare payment runs and ad-hoc payments, ensuring appropriate approvals are in place. Follow internal controls and fraud prevention procedures for online payments and changes to bank details.
* Intercompany and account classification
Maintain accurate intercompany balances, posting and reconciling intercompany transactions regularly. Ensure all income and expenditure is categorised correctly to support accurate management and statutory reporting.
Payroll
* Payroll data preparation
Review employee hours, timesheets, salaries and deductions to ensure accurate payroll input. Liaise with managers and HR to resolve discrepancies or missing information before payroll cut-off.
* Payroll processing and employee payments
Process payroll runs in line with agreed schedules, ensuring all calculations are accurate and approved. Arrange reimbursement of employee expenses and other payments through payroll or accounts payable as appropriate.
* Pension administration
Upload pension contributions to providers (e.g. New Ireland, Royal London) within required timeframes. Ensure pension contributions and deductions are correctly calculated, recorded and reconciled.
* Payroll reporting and compliance
Generate payslips and standard payroll reports for management and audit purposes. Assist with PAYE returns and other statutory submissions to HMRC and ROS, ensuring deadlines and compliance requirements are met.
Finance / Analysis
* General ledger and journals
Post and reverse journals where necessary, ensuring entries are accurate, supported and properly authorised. Prepare journal adjustments at month-end for accruals, prepayments and other routine adjustments.
* Reconciliations and control accounts
Support month-end bank reconciliations and other key balance sheet reconciliations. Maintain accurate accounts tracking to ensure control accounts, including intercompany and payroll, are up to date.
* Tax and statutory compliance
Assist with preparation and submission of VAT returns, including ROS online filings. Support the preparation of PAYE, CT and other statutory returns by providing accurate, timely financial data and schedules. Assist with F50a PSWT applications and related documentation.
* Reporting and financial analysis
Run standard financial reports from accounting systems and prepare monthly management reporting packs.
Assist in preparing monthly financial reports, highlighting key movements, variances and trends.
* Forecasting and fixed assets
Support the development and maintenance of forecasting models and underlying assumptions. Prepare and post fixed asset journals, maintaining accurate asset registers and depreciation schedules.
Essential Requirements:
Qualifications & experience
* 2/3 year previous experience in an accounts or finance administration role, ideally
Technical skills
* Strong working knowledge of accounting software and MS Office (particularly Excel).
* Experience with tools such as or similar to DEXT, SOLDO, ROS online and payroll systems is an advantage.
* Good understanding of basic accounting principles (debits/credits, journals, reconciliations, VAT, PAYE).
Attention to detail and organisation
* High level of accuracy in data entry and document handling.
* Proven ability to manage multiple tasks, prioritise workload and meet tight deadlines.
Communication and relationship management
* Clear, professional communication skills, both written and verbal.
* Confident dealing with clients, suppliers and colleagues to resolve queries and chase outstanding items.
Problem-solving and ownership
* Proactive approach to identifying discrepancies, investigating issues and seeing them through to resolution.
* Willingness to take ownership of tasks and continuously improve processes and controls.
Confidentiality and integrity
* Strong sense of discretion when handling sensitive financial and payroll information.
* Demonstrates reliability, trustworthiness and a commitment to high ethical standards.
Desirable Requirements
* Accounting technician or similar finance qualification (or working towards) is desirable but not essential.
What We Offer
Career & Development
* Fast progression for people who deliver
* Structured training plans and skill development
* Exposure to industry-leading mobility, AI and sensor technology
* Opportunities to expand into new roles as the company grows
Work Environment
* A high-performance, no-nonsense culture
* Supportive teams that work hard and expect the same back
* Straight communication — no politics, no waffle
* Real responsibility from day one
Impact & Purpose
* Work that influences real transport policy and infrastructure decisions
* Projects across Ireland, the UK, Belgium and India
* The chance to be part of a company shaping modern mobility and smart cities
Tools & Resources
* Best-in-class equipment, software and ISO-aligned processes
* Well-organised systems, training matrices and QMS to support your role
* Clear expectations and measurable success criteria
Rewards & Benefits
* Competitive salary packages
* Pension scheme
* Overtime/allowances where relevant
* Employee wellbeing support (Spectrum Life)
* Recognition, progression and genuine career pathways
Stability & Growth
* A profitable, expanding company with long-term opportunities
* New offices and roles opening across multiple regions
* Strong pipeline of work and ongoing investment in technology