Unijobs on behalf of the University of Limerick are seeking a reliable and detail-oriented Administrator to work as a Reception Administrator within the School of Medicine.
The University of Limerick is seeking a motivated and organised Administrator to join its School of Medicine's administration team on a full time, temporary basis until May 2026.
This role will provide high quality administrative support for all activities carried out in the School of Medicine and in particular, in the first instance, to provide frontline support for students and staff of the BMBS programme as well as other school programmes as required.
Working as part of the Administrative team within the School, this post will contribute to the overall efficient administrative operation of the School.
The successful candidate will be offered €18.40 per hour.
Key Responsibilities: Provide front-line support to students on an ongoing basis and assist them with any queries they may have.
Provide high quality administrative support to UL Faculty based in the School of Medicine as required.
Provide information for generic queries to the School of Medicine office from staff, students (existing and prospective), alumni, and external stakeholders.
Maintain the generic School email accounts by responding appropriately and/or redirecting queries as necessary.
Provide support for a wide range of activities to include workshops, conferences, assessments, open evenings etc.
as required.
Liaise with students / faculty / staff via various communication platforms e.g.
Brightspace, Sharepoint, Radius, etc.
Liaise effectively with departments within UL as well as bodies external to UL.
Support the Management and Administrative Teams in the delivery of quality objectives.
Provide administrative support including minute-taking for several School Committees and Working Groups.
Support the School's EDI committee, alumni and mentoring programme and graduate career progression.
Support teaching and marketing activities as necessary.
Monitor stationary inventory and maintain adequate stock levels.
Other administrative duties include, but are not limited to, completing forms, drafting letters, reports and other documentation for faculty and clinicians at very senior level, liaising with other University departments & Faculties, maintaining student records.
As the School of Medicine continues to expand and evolve, it is likely that flexibility regarding the allocation of specific duties will be necessary.
Accordingly, the list of duties detailed above is not intended to be exclusive or restrictive.
EXPERIENCE AND QUALIFICATIONS: Essential: Knowledge Demonstrated understanding of the importance of excellent record keeping Demonstrated understanding of the importance of excellent customer service Functional/Work-based Skills Expert competence in a wide variety of Office applications particularly MS EXCEL Excellent communication (written and oral) High levels of accuracy and attention to detail Strong interpersonal skills with evidence of being an effective member of a team Excellent organisational skills and time management Ability to prioritise and take initiative A flexible approach to work and ability to adapt to change Experience Relevant administrative experience Experience in undertaking complex, high level organisational and administrative tasks Qualifications Leaving certificate or equivalent Desirable: Basic knowledge of the School of Medicine and its programmes Basic knowledge of University regulations and procedures Familiarity with academic support services Unijobs is an equal opportunities employer.