Office & Administrative Support
· Manage day-to-day office operations and act as a first point of contact for candidates, clients, and visitors.
· Maintain accurate records, databases, and documentation, ensuring high levels of data integrity.
· Prepare contracts, letters, reports, and other documents with exceptional attention to detail.
· Handle incoming calls, emails, and general enquiries promptly and professionally.
· Support consultants with scheduling interviews, preparing candidate packs, and updating ATS/CRM systems.
Compliance & Process Management
· Ensure all candidate compliance documents are collected, verified, and stored correctly.
· Maintain GDPR standards and adhere to data protection policies.
· Monitor internal processes and highlight opportunities for improvements in efficiency.
Operations Support
· Liaise with suppliers and manage office stock and subscriptions.
Marketing & Communications Support
· Assist with creating job adverts, social media posts, and email marketing campaigns.
· Update company website and social channels with new content when required.
· Support employer branding initiatives and internal communications.
· Help prepare presentations, proposals, and marketing collateral.
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Key Requirements
Essential
· Proven attention to detail and a strong focus on accuracy.
· Excellent organisational and time-management skills, with the ability to juggle multiple priorities.
· Strong written English, including grammar, formatting, and professional communication.
· Interest in marketing and communications, with willingness to learn and contribute to content creation.
· Proficient in Microsoft Office and comfortable learning new software. Must be tech savvy
· Professional, friendly, and confident communication style.
Desirable
· Previous experience in a recruitment, HR, or professional services environment.
· Knowledge of CRM/ATS systems
· Basic experience with social media management or design tools (e.g., Canva).
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Personal Attributes
· Highly organised with a proactive mindset.
· Reliable, trustworthy, and discreet with confidential information.
· A team player who enjoys supporting others and contributing to a positive office culture.
· Creative flair and a willingness to get involved in marketing or branding projects.
At Wallace Myers International Recruitment Agency we specialise in sourcing professionals for key industries and services.