Our client, based in Westport is looking for a suitable candidate for a 12 month temporary contract which is based 5 days onsite.
Purpose:
Co-ordinate and control the processing of indirect purchasing requisitions in SRM; follow through on their approval and ensure successful processing of invoices for payment.
• Creating Shopping Carts in SRM.
• Follow up on cart approvals with approvers and budget holders.
• Review the site blocked invoice report and resolve invoice blocks through to payment.
• Work with site Purchasing to ensure Abbvie gets value for money from our vendors.
Responsibilities:
• Use the SRM (Supplier Relationship Management) tool to create shopping carts on behalf of order initiators on site.
• Follow up with budget holders and managers to ensure timely approval of carts.
• Liaise with Purchasing to ensure all orders are processed in a timely manner.
• Review the blocked invoice report, liaise with the order initiators, BPO and vendors to get invoices processed and approved for payment.
• Liaise with Finance on cost centre and cost element coding.
• Resolve goods receipt and invoice mismatches. Communicate with receiver/Warehouse or BPO to ensure correct document postings. Contact vendors regarding late product delivery and invoice receipt.
• Ensure Purchase Orders are closed in a timely manner. Review POs still open after the expected delivery date. Identify POs that need to be cancelled and communicate to Purchasing for action.
• Ensure the current Indirect Purchasing process is adhered to across site and all Abbvie financial and purchasing policies are followed at all times. Escalate non-conformances of policy to Finance and Purchasing.
• Work with site Purchasing to ensure Abbvie gets the best value for money possible and applies the most efficient purchasing practices available.
• Attend meetings with Finance, Purchasing and external SRM teams when required
• Work to continuously improve the SRM system.
Supervision Received
• Individuals will be self-motivated and work with a high level of autonomy.
• Self-starter with minimal supervision required.
• This role reports to the Management Accountant.
• Goals are reviewed on a regular basis and formal performance reviews are carried out once per year
Supervision Provided
• This position does not have any direct reports.
• Has contact with all levels of management within the company.
Qualifications:
• Honours degree in Finance or Business
• ECDL, Excel and good level of computer literacy required
Job/Technical Skills
• Previous experience in SRM, Accounts Payable or Administration is desired Cognitive/Business Skills
• Broad, diverse, cross-functional and cross-divisional experience.
• Able to think strategically and creatively.
• Communicates results, actions, decisions, concerns in a timely manner.
• Decisive on core issues while avoiding tangents and excessive detail.
• Acts with a sense of urgency.
• Ability to deal effectively with all levels of personnel.
• Manages change positively.
Ownership and Accountability
• Establish timetables, set goals/priorities, develop performance measurements, and assign/prioritise resources.
• Generate ideas for improvement which are consistent with the organisation's mission and strategy.
• Achieve timelines.
Influence/Leadership
• Ability to drive change throughout the company, results-oriented.
• Inspires others to work hard.
For more information, please email