CPL has an exciting opportunity for an experienced
Executive Personal Assistant
to join a
leading global pharmaceutical organisation
based in Cork on an
initial
12-month contract
. This role supports senior leaders within the business and is ideal for a highly professional, proactive PA who thrives in a fast-paced, regulated environment.
You will work closely with senior stakeholders, providing high-level administrative and organisational support that is critical to business success. The role offers a
hybrid working model
(3 days onsite), with flexibility to attend onsite more frequently when required.
The Role
This is a pivotal position requiring discretion, professionalism, and strong organisational skills. You will be responsible for managing complex schedules, travel arrangements, communications, and executive documentation to ensure seamless day-to-day operations for senior leadership.
Key Responsibilities
* Coordinating complex international travel arrangements
* Managing detailed diaries and calendars for senior executives
* Organising and scheduling meetings and preparing agendas
* Taking minutes and issuing follow-up actions
* Preparing and formatting executive-level presentations
* Monitoring and managing inboxes and correspondence
* Submitting and tracking travel expenses via SAP Concur or similar systems
* Maintaining payroll-related records and calendar accuracy
* Acting as a trusted point of contact for senior internal and external stakeholders
Requirements
To succeed in this role, you will bring:
* Minimum 10 years' experience in a Personal Assistant or Executive Assistant role
* Background within a highly regulated industry (pharma, medical devices, finance, legal, or similar)
* Strong experience using SAP Concur or a similar travel and expense management platform
* Proven ability to work independently with minimal supervision
* Exceptional organisational, communication, and problem-solving skills
* High attention to detail and commitment to accuracy
* Professional presence and confidence engaging with senior-level management
Why Apply?
* Opportunity to work with a world-class pharmaceutical organisation
* Exposure to senior leadership and strategic business operations
* Hybrid working environment offering flexibility and work–life balance
If you are a confident, detail-driven PA who enjoys working in a high-profile environment and is looking for your next contract opportunity, please apply directly or email [email protected]
CplCorkOS