Job Description:
Overview of the Role
We are currently seeking a highly skilled Contracts Administrator Manager to oversee construction projects in Belgium.
The successful candidate will be equally capable of working independently or as part of a larger team and will report directly to the Project Director.
Key Responsibilities:
1. Input into the Contract Strategy Plan and align it to Client requirements, Head Contract, PM Group's scope of services, contract conditions, and design deliverables.
2. Contribute to the procurement and tendering of contract works packages.
3. Assign packages to Contract Administrators to procure to award.
4. Ensure Contract Documents are fully executed, returned to correct parties, and copies retained for reference.
5. Guarantee that all contracts are in place prior to commencement of construction.
6. In collaboration with the construction manager, ensure contracts are managed and administered in accordance with project procedures, schedule, and budgets.
7. Ensure that the Construction Management team and specifically the various Package Owners understand the obligations & provisions of the respective contracts.
8. Verify that the contractor meets its contractual obligations.
9. Maintain proper documentation to facilitate audits.
10. Obtain and retain register of Contractor insurance certificates and keep up to date.
11. Implement Site Work Instructions and Site Variation Orders Procedures.
12. Generate Payment Certificate procedure in line with clients and contract requirements and review payment certificates prior to issue for payment.
13. Ensure Contract Administrators hold monthly commercial meetings with contractors.
14. Assist and oversee the Final Account agreement and ensure final certificate is issued.
15. Contribute to and oversee the monthly cost report for incorporation within the monthly Construction Report.
16. Develop contract close out procedure.
17. Generate & issue Practical Completion Certification to all contractors.
18. Issue and ensure contractor executes Form of Release.
19. Generate & Issue Final Completion Certificate to each respective contractor.
20. Ensure safe storage of records to archives following completion of the project.
Requirements:
* Educated to Degree Level.
* Additional Professional Qualifications desirable.
* At least 10 years' experience in Contract Administration.
* Proven ability to contribute to the development of project implementation and associated contractual strategies for large-scale projects.
* Have undertaken multiple projects within the Life Sciences, Food, Mission Critical & Data-Centres, etc.
* Excellent inter-personal and communication skills.
* Excellent organisational skills with an ability to produce accurate work to project deadlines.
About PM Group:
As an employee-owned company, we are inclusive, committed, and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy. Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents, and ideas.