Senior Executive Assistant - Maynooth University Unijobs DAC are currently recruiting a Senior Executive Assistant to work in the School of Business at Maynooth University.
We are looking for someone to commence ASAP, and the contract will be length of 6 weeks initially.
The working hours are 35 per week and the hourly rate being offered is €***** (€46,703 as annual salary).
This role is also fully on site.
Job Description We are seeking an excellent Senior Executive Assistant to work with our Research team in the School of Business to assist in the administration, finance and communications research work.
The successful candidate will work as part of an administration team reporting to the Head of School or delegated Lead Administrator.
This is a challenging position in a busy office, and the candidate must be able to demonstrate an ability to work accurately under pressure and independently.
The person must be discreet, trustworthy and capable of dealing with confidential material.
The position offered is an excellent opportunity for talented individuals who are keen on making a mark in a growing dynamic School by actively engaging in supporting its ongoing operational needs.
Principal duties and Responsibilities will include: Administrative and other duties Dealing with the shared mailbox for the School of Business Research area, promptly dealing with queries from staff, students and other administrative units within the University.
Understand the School's policies, procedures and practices and assist/advise in the administration support for Academic Staff and contract lecturers within the school for research related matters, e.g. support of research committee, meeting venues, photocopying; minute-taking, staff expenses claims, amongst other activities; Assisting in managing of research events for the School Supporting the administration of research related activities in consultation with the Head of School aligned with the Schools research strategy; Supporting interaction between academic staff and university systems as appropriate; Processing of financial/budgetary information as required across School general and research accounts; Building and maintaining effective working relationships with colleagues across the university; Updating and maintaining the Schools social media outlets and managing and developing multimedia content for publication on the School website and other social media outlet e.g. Website, Facebook and Twitter etc. in line with School and University policies; Plan and organise own work and monitor progress towards tasks set by the Research Director and Admin Lead /Head of Department; Monitoring key dates of the academic calendar and ensuring alignment of all research activities with the University Calendar; Supporting quality assurance and accreditation activities; Other administrative and organisational tasks as may be required from time to time and allocated by the School of Business Administrative Lead, Head of School or designates.
The ideal candidate will have: The ability to work in a collegial manner to build and maintain effective working relationships with colleagues across the university in line with the university's principles and values of 'collegiality, transparency and trust ?. At least 2 years experience of working in a busy office context; Excellent IT skills in particular MS Office suite, web content development, social media, electronic file management and the ability to work with highly detailed spreadsheets; An ability to learn how to use new information systems effectively e.g. University databases, local I.S. management systems etc.; An ability to effectively liaise with academic staff, occasional lecturers, students and other external stakeholders in a professional manner and maintain the highest professional standards; An ability to make decisions and show initiative, knowing when to seek advice and guidance from the Administrative Lead/Head of School; A proactive approach to undertaking tasks and ability to receive and act upon task and performance related feedback; A positive, constructive and friendly approach to communication with internal and external stakeholders, especially students, faculty and university colleagues; An ability to exercise discretion with sensitive managerial and ethical data and documentation; Excellent time management skills with experience of working in a pressurised environment and experience of working to deadlines in a busy office environment; Experience of supervising day to day workflow and have an ability to multi-task with a commitment to working as part of a team; Experience in expenditure and budgetary processes; Experience of academic programme and event promotion - via event organisation, advertising and social media; A flexible approach in handling a variety of tasks, occasionally outside standard office hours; An ability to interact on student and research engaged projects with other University departments; Demonstrated capacity to communicate with empathy, 'dignity, respect and care for the individual' in line with the university's principles and values of 'equality, inclusiveness and social justice'.
Unijobs DAC is an equal opportunity employer.
Skills: Hardworking Reliable Dependable