Job Title: Purchasing & Supply Chain AssistantDepartment: StoresLocation: Blackrock Clinic, Rock Road, Blackrock, A94E4X7Job Type: Permanent Hours: 39 hours per weekBlackrock Clinic is the leading and longest established private hospital and clinic in Ireland. Since it opened in the mid-1980s, the clinic has consistently built an unparalleled reputation in new high-tech surgical procedures, medical treatments, and ground-breaking diagnostics.Blackrock Clinic is now part of Blackrock Health private hospital group along with the Hermitage Clinic, Galway Clinic, and Limerick Clinic, some of the most advanced hospitals in Irish private healthcare. As a JCI accredited hospital, Blackrock Clinic is a progressive and pioneering hospital in which care for the patient is central to everything we do.Role Purpose:This role plays a vital part in supporting our clinical teams as they care for patients in a dynamic and fast‑paced hospital environment. It helps ensure that the right supplies, equipment, and materials are available when and where they are needed. The position focuses on administrative purchasing tasks, supplier follow‑ups, requisition processing, purchase order creation, and stock management to keep clinical services running smoothly.As a junior role, it provides an opportunity to build strong foundational skills in procurement, supply chain administration, data accuracy, and supplier coordination—all essential to delivering safe, efficient, and high‑quality patient care across Blackrock Clinic.Qualifications/Experience:Essential: 2–3 years' experience in procurement or supply chainBeneficial: Familiarity with healthcare operationsRequired: Confident IT user with strong digital skillsStrong attention to detail and ability to work accurately with data.Willingness to learn procurement systems, tools, and processes.Effective communicator with a polite and professional manner.Organised, proactive, and able to follow structured workflows.Reliable, punctual, and committed to high-quality work.Key Responsibilities:1. Purchasing Administration & Order ProcessingAssist with the creation, processing, and tracking of purchase requisitions.Generate purchase orders in accordance with approved requests, ensuring accuracy of pricing, product codes, and supplier details.Maintain up-to-date logs of outstanding requisitions, orders, and supplier responses.2. Supplier Follow‑Ups & CommunicationConduct follow-ups with suppliers regarding order acknowledgements, lead times, delivery dates, and backorders.Escalate urgent or delayed orders to senior team members.Support supplier communication by requesting missing information, updated pricing, or product availability.3. Data Management & System UpdatesUpdate OA/PIMS with accurate order details, supplier responses, and required documentation.Assist with catalogue updates, including pricing, product codes, discontinued items, and replacements.Ensure purchasing records, digital files, and procurement documents are maintained and easy to retrieve.4. Internal Customer SupportRespond to internal queries about order status, sourcing of items, PO updates, or supplier information.Support clinical and administrative teams by providing timely and accurate updates.Redirect complex queries to the Team Manager.5. Compliance, Quality & Operational ExcellenceEnsure all purchasing activities follow internal policies, hospital procurement procedures, and audit requirements.Support accuracy, traceability, and process efficiency across purchasing workflows.Maintain confidentiality, professionalism, and adherence to procurement best practices.6. Training, Development & Team SupportParticipate in structured training to develop knowledge of procurement systems, supplier management, and supply chain processes.Assist with ad hoc administrative tasks and cross-departmental projects as requested.Contribute to continuous improvement initiatives within the supply chain and purchasing team.Why work at the Blackrock Clinic:At the Blackrock Clinic, we are passionate about our people and believe in their development and growth. As a member of the team you can benefit from:• Competitive salary• Pension• Discounted café• Sports and Social club• Employee Assistance Programme• Discounted onsite pharmacyPlease Note:Job descriptions are a reflection of the present service requirements and may be subject to review and amendments to meet the changing needs of the service. Please note that we reserve the right to close this vacancy early if sufficient applications are received.Blackrock Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work.Blackrock Clinic is committed to providing reasonable accommodation when needed. Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process. You can contact us at It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position, or in the case of critical skills, you must be eligible for a work permit.