We've worked hard to build a culture where people feel a genuine sense of belonging, wherever they work in our operations, and whatever their role. Our culture is grounded in our core values and our very strong commitment to delivering every day for our clients and their customers, getting everyone home safely, and caring about your wellbeing.
We believe the diverse work we do really matters – whether we are connecting people and businesses to complex fibre networks, supporting large industrial projects and utilities, building modular spaces in which to learn, work or play, or delivering creative events to inspire and entertain.
The Role:
The Procurement Assistant helps a procurement professional to ensure that a business has a constant supply of materials or equipment. They work primarily in an administrative capacity, doing tasks such as scheduling material purchases and deliveries and verifying current inventory. Work involves initiating purchase requests and keeping track of the stages through which, each order is routed until receipt and payment. Work also involves shipping and receiving responsibilities for materials purchased including filing damage claims and shipping out materials being returned for various reasons.
Responsibilities:
* The Procurement Assistant works with vendors to schedule shipping and delivery times. They are present to receive any orders and verify that the correct items and amounts have been delivered, ensuring proper storage of the material
* Raising non stock Purchase Orders (Central Admin) for most of Actavo Companies including all fleet purchase orders
* Dealing with broad range of queries relating to POs etc.
* Looking after all things facilities related across the group, Dealing with all issues with all depots, dealing with all repairs and multiple suppliers, yearly, and quarterly certifications for each depot. Also involved with setting up and closing down new and old sites, including staff houses, Depots, etc.
* Look after and cover reception in Westland house. Meet and greet all visitors, look after post both incoming and outgoing, take in delivers, etc
* Look after the info email address and pass on all relevant email to the correct person in Actavo.
* Covering all email address, Procurement, Travel, Facilities, info.
* Trying to keep an eye on spending across the group to reduce cost and drive efficiency where possible.
Requirements:
* Knowledge of purchasing methods and procedures, record keeping methods and procedures applicable to purchasing.
* Customer service skills, maintain strong relationships with suppliers, vendors, other departments etc.
* Must possess very strong vendor management and negotiation skills.
* Assertive and Pro-active.
* Working knowledge of the application of bookkeeping principles and methods to the keeping of procurement records.
* Knowledge of supplies and materials utilized in office, technical, or maintenance operations.
* Excellent organisational, interpersonal and communication skills required
* Strong IT skills.
* Excellent data reporting and analysis
Benefits:
* Pension plan
* Life assurance – 4 times your annual salary
* Employee assistance programme
* Refer a friend scheme
* Maternity pay
* Employee discounts – on hotels, gyms, electronics and more
* Educational assistance
* Career progression opportunities
* Long Service Awards