Commercial Tender and Project Coordinator KM Lynskey is a well-established construction group with a proven track record in the successful completion of a wide variety of projects.
Our work ranges from main contracting on residential, cultural and commercial projects to fit out projects in the data centre industry around the EU.
As part of our continuing expansion, we are seeking a Commercial Tender and Project Coordinatorto join our team.
The successful candidate will assist in the preparation of tender submissions and coordination of tender documentation, while assisting in live projects snagging, etc.
This role would ideally suit a highly organised and detail-oriented individual with strong communication and administrative skills and will be based at our Head Office in Ballycoolin.
Responsibilities: Receive, review, and register all tender enquiries in line with company processes.
Create and set up new projects/tenders within internal ERP system (currently being rolled out).
Prepare tender files, folders, and documentation packages for use by estimators.
Track tender timelines, submission deadlines, issue / track RFi requests and clarification dates to ensure full visibility and compliance.
Maintain and update the tender tracker/dashboard to reflect the status and progress of all live tenders.
Tracking addendums including addendums and record submittal dates and trigger timeframe for feedback requests.
Manage client & all stakeholder communication.
Act as a central communication point for all tender-related queries.
Liaise with clients, main contractors, consultants, and suppliers to gather missing information, issue clarifications, and confirm submission requirements.
Coordinate and schedule meetings, site visits, or technical reviews between clients and the estimating team.
Documentation & Information Management.
Manage incoming drawings, specifications, RFIs, addenda, and revision updates, ensuring distribution to relevant team members.
Ensure correct version control of all tender documentation.
Support the preparation and formatting of tender submissions, ensuring consistency throughout with company branding and quality standards.
Maintain organised digital filing structures for tenders and project documentation.
Internal Coordination & Support where required.
Assisting with Company audits on a regular basis.
Preparing and maintaining summary reports for observations and defect management during the project.
Support work on live projects in between tender deadlines to optimise client relationships for future tenders.
Work closely with commercial team to ensure all required information is available to complete bids.
Assist in producing monthly and quarterly tender activity reports for senior management.
Ensure all tender processes follow company procedures and ISO/QA standards.
Assist with continuous improvement of administrative processes, templates, and systems.
Uphold all stakeholders' confidentiality and accuracy when handling commercial information.
Skills/Experience Required: Strong administrative or coordination experience (prior experience in construction, M&E, fire protection, or similar industry preferred).
Excellent organisational skills with the ability to manage multiple tenders simultaneously.
High attention to detail and accuracy in document handling and data entry.
Strong written and verbal communication skills.
Proficient in Microsoft Office (Excel, Word, Outlook); experience with CRM/ERP or tendering systems beneficial.
Ability to prioritise workload, meet deadlines, and work calmly under pressure.
Professional and confident when communicating with clients and internal teams.
KM Lynskey offer a positive work environment, attractive career opportunities and a competitive salary to the successful candidate.
Candidates must already have permission to work in Ireland without it being necessary to seek a work permit.
If you are interested in pursuing this role and would like to join the team at KM Lynskey, send your CV to Richard Walsh at for review.