About the Role
Full-time, permanent, office-based experienced accounts/office administrator required to join SME with 15 employees based in Rathcoole, Co Dublin.
Role responsibilities
1. Generate purchase orders for stock and non-stock items.
2. Process purchase invoices, matching them against goods received notes and purchase orders.
3. Prepare month-end supplier payment run files and log other one-off payments via internet banking.
4. Reconcile month-end supplier statements with the creditors ledger and handle supplier queries.
5. Process changes to supplier banking details.
6. Manage inventory control, including placing stock orders with the General Manager & Operations Managers, processing stock received/issued, and participating in quarterly stock counts.
7. Respond to ad hoc financial requests from the business.
8. Handle company administration tasks such as insurance, tolls, and vehicle management.
9. Manage the office area, including answering phones, greeting visitors, general administration, and providing PA support to the General Manager when required.
10. Maintain HR records, including holidays, sickness, and training.
11. Update H&S policies and liaise with the General Manager to ensure records are current.
12. Process weekly oil samples for shipping.
13. Maintain records of personal PPE equipment issues and arrange servicing or replacements as needed.
14. Keep records for outside contractors, including insurance and RAMS.
Key Skills
1. Minimum 2-3 years of experience in an accounts environment.
2. Experience with Microsoft Navision is an advantage but not essential, as full training will be provided.
3. Proficiency with Microsoft Excel, Word, and PowerPoint.
4. Attention to detail and a proven ability to meet deadlines.
5. Ability to work independently and within a team.
6. Excellent organizational skills.
7. Good communication skills, both oral and written.
Benefits
* Salary €35,000 - €37,500 per annum.
* 21 days holiday.
* 35 hours per week.
* Company pension scheme with up to 5.5% employer contribution.
* Contribution towards VHI health cover.
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