Executive Assistant to CEO / C-Suite I am currently seeking an experienced Executive Assistant on behalf of our client who are a pharmaceutical organisation based in Galway.Find out more about this role by reading the information below, then apply to be considered.This is a senior-level coordination role offering exposure to strategic projects, cross-functional initiatives and executive decision-making.The ideal person is organised, proactive and thrives in a fast-paced environment.About You You bring strong judgement, excellent organisation and the confidence to manage high-level responsibilities independently.You enjoy taking ownership, staying a step ahead and supporting leaders who move quickly.Key Responsibilities Executive Support
*Manage the CEOs daily schedule, long-term calendar planning and prioritisation to ensure efficient use of time.
*Prepare correspondence, reports, presentations, briefing documents and meeting minutes.
*Screen and direct calls, manage incoming communications and handle confidential information with discretion.
*Coordinate conference calls, internal and external meetings, and visitor arrangements.Board & Governance
*Prepare monthly Board meeting agendas and complete board packs.
*Attend Board meetings to record minutes and follow up on action items with relevant stakeholders.
*Provide administrative support to the Board of Directors when required.Project & Operational Support
*Assist with planning and coordination of strategic initiatives across transformation, operations and organisational development.
*Conduct research, gather information and support executives with ad-hoc projects.
*Monitor project timelines, ensuring deadlines and deliverables are met.
*Format materials for internal and external communication, including reports, emails and presentations.Travel & Logistics
*Coordinate international travel, itineraries, visas, bookings and related logistics.
*Work closely with the company travel provider to ensure smooth arrangements.
*Prepare detailed travel packs and ensure all documentation is ready ahead of time.Administration & Follow-Through
*Manage expenses, credit card reconciliations and administrative records for the CEO.
*Distribute correspondence and post, ensuring information flows efficiently.
*Track actions and commitments, ensuring nothing is missed and all matters progress to completion.
*Anticipate upcoming needs, identify potential scheduling or operational issues and resolve them proactively.Youll Need:
*10+ years experience as an Executive Assistant, PA or similar role in a corporate environment.
*Strong attention to detail and consistently high accuracy.
*Ability to work with discretion, confidentiality and professional maturity.
*Excellent written and verbal communication skills.
*Strong problem-solving ability and a proactive mindset.
*Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
*Bachelors degree in business, management or related field preferred.
xsokbrcPlease apply today if you are interested or contact for more info.