We are looking for a Site Administrator to join our team within the Dublin area.
Objective
A Site Administrator on an Elliott Group site is seen as an integral member of the site management team and the position is a stepping stone for those who wish to progress quickly to higher level management, given the right characteristics and circumstances
Responsibilities
* Maintain site filing in accordance with the Elliott Group site file structure in softcopy format. Site Administrator to ensure that he/she are copied on all incoming correspondence and outgoing correspondence so that a complete filing system is maintained in softcopy format. On completion of project all documentation not already in softcopy format is to be scanned and saved into project file. Update site whiteboard daily.
* GRNs to be generated
COINS
* Goods received from supplier matched to items on the PO
* Supplier delivery docket signed by site management, scanned, uploaded and attached to the GRN on coins
* Plant and materials requisitioned through coins from purchasing department
Procore
* Set Up New Users and Companies on the Directory
* Keep the Directory up to date
* Keep the Site Diary Updated
* Set Up Site Diary Companies and Numbers on a Daily Basis
* Upload Photos where applicable
* Upload Documents to the Documents Folder where applicable
* Liaise with the Site Manager on a daily basis regarding site requirements for materials and plant and the requisition of same. Upon completion of the relevant requisition ensure that the deliveries are followed through with the supplier and upon delivery ensure that materials are checked and signed for.
* Complete all necessary documentation for hiring and off-hiring of plant items in conjunction with the Plant Department. A weekly plant report to be given to Project Manager and when amended/agreed to be signed off and forwarded to Plant Department.
* In the absence of the Health & Safety Officer;
* Maintain health and safety files.
* Ensure that the necessary test certificates for all plant are kept up to date.
* Complete all weekly document returns to the HR Department, Cavan Office, including site organisation charts; attendance records and missing ticket reports.
* Carry out site inductions for all new persons entering the site and ensure that all health and safety documentation is adequate.
* Ensure that all persons on site have the relevant safepass and certification for the works they are carrying out.
* Complete the necessary safepass; construction skills and induction register and from time to time carry out "spot checks" to ensure that all documentation is in place.
* Ensure that all sub-contractors site specific safety plans and method statements are handed over prior to commencement of works.
* By means of a time management system, monitor all time and attendance records for both direct/agency labour and forward to the HR Department on a weekly basis.
* In consultation with the site Q.S. and by means of the time management system, monitor labour resources of each sub-contractor on site and forward to QS on a weekly basis.
* Attendance at weekly site team meetings so you are kept up to date with what is happening on the project.
* Attendance at monthly meeting with the site Q.S. to assess materials accruals attributed to the project.
* At the completion of the project the Site Administrator will be responsible for the archiving of all site correspondence; drawings etc. (in softcopy format as far as possible) and in accordance with the site archiving procedures/checklist.
* The Site Administrator, in conjunction with the BCAR/Quality Manager; Contracts Manager and Quantity Surveyor, will be responsible for the compilation of documentation from the relevant sub-contractors in softcopy format, which is to be included in the O&M Manual and upon completion of same all softcopy documentation to be forwarded to Una Elliott for final collation.
* Such other duties as may be assigned to you by the Company from time to time.
* This Job Specification is not exhaustive and is also subject to change.