Job Role Specification – Facilities Co-ordinator
Position: Facilities Co-ordinator
Location: Ireland (with nationwide coverage)
Reports to: Managing Director
Contract Type: Full-time, Permanent
Role Overview
The Facilities Coordinator will be responsible for the efficient coordination, scheduling, and delivery of planned preventative maintenance (PPM) services for contracted customers across Ireland. This role also oversees the planning and management of seasonal salting and gritting operations (November – March), ensuring compliance with service-level agreements (SLAs), safety standards, and customer expectations.
Key Responsibilities
Planned Preventive Maintenance (PPM):
* Act as the primary point of contact for contracted customers regarding facilities and maintenance services.
* Schedule, coordinate, and track planned preventative maintenance visits, ensuring compliance with contractual requirements and industry standards.
* Liaise with engineers, subcontractors, and suppliers to deliver services on time and to a high standard.
* Maintain accurate service records, documentation, and compliance logs.
* Monitor performance and escalate issues or delays where necessary.
* Provide reports and updates to management and clients on service delivery.
Salting & Gritting Services (November – March):
* Manage the winter services programme, including route planning, resource allocation, and shift scheduling.
* Monitor MET Éireann daily forecasts and use this data to initiate salting and gritting operations.
* Direct salting and gritting teams proactively in line with forecasted weather conditions and contractual obligations.
* Ensure all services are delivered safely, efficiently, and within agreed response times.
* Maintain stock levels of salt and ensure all equipment is serviced and operational.
* Provide timely updates to clients during adverse weather events.
General Facilities Coordination:
* Support reactive maintenance requests as they arise, ensuring prompt resolution.
* Ensure health & safety standards are adhered to across all operations.
* Assist in budget management, cost control, and supplier negotiations.
* Contribute to the continuous improvement of service delivery processes.
Key Skills & Competencies
* Strong organisational and scheduling skills with attention to detail.
* Excellent communication and customer service skills.
* Ability to manage multiple priorities and work to deadlines.
* Proficient in MS Office and facilities management software.
* Problem-solving mindset with proactive decision-making.
* Knowledge of health & safety regulations and compliance requirements.
* Ability to work under pressure, especially during adverse weather events.
Experience & Qualifications
* Previous experience in a facilities coordination, maintenance scheduling, or service delivery role.
* Knowledge of planned preventative maintenance processes and systems.
* Experience managing contractors and service teams.
* Full, clean driving licence (desirable for site visits).
* Health & Safety training (e.g., Safe Pass, manual handling) is an advantage.
* Experience in winter services operations (salting/gritting) is desirable but not essential.
What We Offer
* Competitive salary and benefits package.
* Opportunities for professional development and training.
* A supportive team environment within a growing company.
* Company pension scheme (if applicable).
Job Types: Full-time, Permanent
Pay: €40,000.00-€50,000.00 per year
Benefits:
* Bike to work scheme
* Company pension
* On-site parking
* Sick pay
Ability to commute/relocate:
* Grange, Limerick, CO. Limerick: reliably commute or plan to relocate before starting work (preferred)
Education:
* Advanced/Higher Certificate (preferred)
Language:
* English (required)
Licence/Certification:
* Drivers Licence (preferred)
Work authorisation:
* Ireland (preferred)
Willingness to travel:
* 25% (preferred)
Work Location: In person