Project Support Officer
Unijobs on behalf of our public sector client have a requirement for a suitably skilled Project Support Officer to join their team. The duration of this post is 52 weeks initially with possible extensions thereafter. The role will be based on-site in Dublin 8.
This is a full‑time role. Working 35 hours per week, the successful candidate will be employed as an agency employee and will be paid based on an annualised salary of €51,718. You will accrue 30 days annual leave per year and paid Bank Holidays.
Key Duties and Responsibilities
* Coordinate project activities, schedules, and resources to ensure timely delivery of project milestones.
* Maintain accurate project documentation, including risk logs, action trackers, and status reports.
* Provide administrative support e.g., organise and facilitate project meetings, preparing agendas and recording minutes.
* Support budget tracking and procurement processes related to the project.
* Assist the Project Manager in preparing for meetings by carrying out research on topics as required.
Training Planning
* Support the coordination and scheduling of training sessions, ensuring all logistical aspects are covered.
* Track and report on training attendance and completion rates.
* Ensure all training‑related communications are clear and timely.
Stakeholder Engagement
* Support stakeholder mapping and analysis to identify communication needs.
* Build strong relationships with key stakeholders to foster trust and collaboration.
* Assist in organising workshops, training sessions, and events to promote project awareness and engagement.
Experience & Qualifications
* Have not less than three years satisfactory experience in an administrative capacity within the Public Sector / Hospital / Health Care or other environment relevant to the role.
* Proven experience in a project support or coordination role.
* Strong communication skills, both written and verbal, with the ability to tailor messages to diverse audiences.
* Excellent organisational and time management skills.
* Ability to manage multiple tasks and work to tight deadlines.
* Experience in developing and delivering communications plans or materials.
* Experience in minute‑taking.
Desirable
* Previous experience with hospital systems in an acute healthcare environment.
* Familiarity with change management principles.
* Third Level Qualification in Project Management or a related field would be valuable.
Competencies
* Excellent keyboard and MS Office skills.
* Proficiency in using project management tools and software (e.g., MS Project, Trello, or similar).
Additional Desirable
* Knowledge of communication tools, such as intranet platforms or design software (e.g., Canva, Adobe Creative Suite).
This position may be subject to Garda Vetting and Foreign Police Clearance; if applicable you will be required to obtain these prior to commencing in this role.
Unijobs is an equal opportunities employer.
Skills
* Project Support
* Project Coordination
* Minute Taking
* MS Office Skills
* Project Manager
* Training
Benefits
* 30 days' annual leave
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