Job Title: Document Management Professional
Job Overview
This role offers an exciting opportunity to join a dynamic team as a part-time Senior Document Controller. As a key member of our team, you will be responsible for managing documents, coordinating projects, and providing administrative support.
Main Responsibilities:
1. Develop and maintain effective document control processes and filing systems.
2. Maintain an organized system of records, ensuring accuracy and reliability.
3. Coordinate document creation, review, approval, and distribution in line with company procedures.
4. Ensure that documents are stored in the correct locations and accessible to authorized personnel.
5. Perform regular audits of document control processes to ensure efficiency, compliance, and continuous improvement.
Project Support & Coordination:
* Assist in scheduling project meetings, preparing agendas, and recording minutes or action items.
* Support project managers by tracking deadlines, updating task lists, and following up on outstanding items.
* Help maintain project registers, logs, and status updates for internal reporting.
* Provide administrative support for project documentation, including filing, version control, and distribution.
* Liaise with internal teams to ensure project deliverables are documented, logged, and accessible.
Administration:
* Provide general administrative support to the office and project teams as needed.
* Assist with compiling reports, presentations, and other project-related materials.
* Support quality and compliance requirements by ensuring documentation standards are met.
Reception Cover (Occasional):
* Greet visitors and handle front-of-house responsibilities in a professional manner.
* Set up client meeting rooms, including presentation materials and refreshments.
* Coordinate catering orders and liaise with suppliers as needed.
* Raise purchase orders (POs) and process invoices in accordance with company procedures.
The ideal candidate will have experience in document control, administration, or records management, strong organizational skills, proficiency in digital document management systems, and excellent communication and coordination skills across multiple teams.
Requirements:
* Strong understanding of document control principles and procedures.
* Experience in managing documents, coordinating projects, and providing administrative support.
* Excellent communication and interpersonal skills.
* Ability to work effectively in a fast-paced environment.
* Proficiency in digital document management systems.
We offer a flexible and supportive working environment, opportunities for professional development, and a competitive compensation package.