Senior Management, Professional and Technical, General Services, Administrative
Galway City Council has a requirement for an Executive Facilities Manager and are seeking applications from suitably qualified candidates with relevant experience for this position.
The Executive Facilities Manager will be working within the Facilities Team, ensuring the efficient operation, maintenance, and compliance of facilities in Corporate Buildings owned and managed by Galway City Council. The role will include the overseeing of the maintenance and operation of all aspects of buildings maintenance and upgrades including mechanical & electrical (M & E) systems, managing budgets and contracts, and ensuring facilities meet safety, environmental, and security standards. The post will also involve the project management of facility upgrades and new installations. The Executive Facilities Manager will report to the Facilities Manager or such person as may be assigned from time to time by Galway City Council.
The role will involve working closely with all relevant Galway City Council Departments and other key stakeholders in the coordination and maintenance of facilities in Corporate Buildings owned and managed by Galway City Council.
There are many challenges in the maintenance and management of these buildings to ensure their integrity and to enable them to operate efficiently for their varied functions. The facilities team are required to have a proactive maintenance programme in place for the buildings.
We are also striving to ensure that all buildings are achieving our climate action goals by developing adaptive strategies and implementing specific actions and interventions across our portfolio of buildings.
Responsibilities
Maintain all aspects of Council buildings and facilities to a suitably high standard, ensuring a safe, comfortable and engaging environment for all users
Manage requirements of staff & colleagues regarding use of the facilities
Manage all office accommodation to meet the organisational needs
Oversee building projects, renovations and refurbishments on buildings and facilities efficiently and in line with budgets
Prepare Annual Maintenance Plan and arrange repairs and maintenance as set out therein in a timely manner, ensuring procurement processes are completed and contracts in place in time to deliver the actions set out in the plan
Identify and implement efficiencies and areas of improvement to maximise resources including energy efficiency and ensure that the maintenance and appearance of buildings is of a high standard
Manage facilities contracts including general facilities, utilities, and security so as to develop and maintain strong relationships with contractors and suppliers and ensure a high standard of delivery and project execution
Ensure compliance with legislative health and safety requirements, including fire safety for all Council buildings and facilities
Prepare a comprehensive preventative maintenance programme for Galway City Council buildings and facilities
Maintain an appropriate risk register by identifying risks and developing appropriate mitigation to ensure smooth continuance of business functions
Prepare facilities for internal and external audits
Have an active role in the implementation of Galway City Council Climate Adaptation Plan
Work towards achieving ISO 50001 for Energy Management
Duties cover all building components and grounds, including but not limited to roofing and facades, electrical, plumbing, heating and air conditioning and landscaping on the Galway City Council premises
Responsible for ensuring all necessary Health and Safety Inspections are carried out and follow-up actions completed
Manage the BMS in buildings as required
Other duties may be assigned from time to time.
Galway City CouncilCity HallCollege RoadGalwayH91 X4K8
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