We are seeking a skilled Portfolio Coordinator to administer key aspects of our Asset and Portfolio Management Departments. This role involves maintaining strong relationships with external clients, including landlords and franchisees, as well as internal stakeholders.
Main Responsibilities
* Maintain long-term relationships with external clients and internal stakeholders, ensuring effective communication and collaboration.
* Update and maintain physical and electronic lease portfolio files to ensure secure storage of original documentation.
* Maintain an active records management system by creating new files and updating existing ones within required timeframes.
* Assist in the timely execution of all portfolio-related documentation for various transactions.
* Manage landlord and third-party approval processes for remodels and other approvals as needed.
Additional Responsibilities
* Search for accurate mailing addresses, provide legal notices, and monitor follow-up and receipt of approvals.
* Maintain a Surplus Real Estate Tracker and manage surplus site maintenance and invoicing.
* Manage third-party vendor invoices used by Asset Management.
* Setup cost centers for pending surplus properties.
* Support Asset Managers with REAC-related tasks, including preparing agendas and packages for Real Estate Approval Meetings.
* Maintain an REAC Tracker to provide an accurate account of upcoming and approved renewals, amendments, etc.
About You
* Education: Associate's Degree in Business Administration or equivalent combination of education and experience.
* Minimum 2-4 years of increasingly responsible executive administrative experience.
* Strong interpersonal skills, excellent written and oral communication skills.
* Proficiency in Microsoft Office Suite Software, including Outlook and Excel.
* Ability to work independently with minimal direction and under pressure in a fast-paced environment.
We value equality and are committed to providing reasonable accommodation to enable individuals with disabilities to perform essential job functions.