Financial Administrator
This role is responsible for the accurate administration of financial records and activities.
Key Responsibilities:
* Expenditure:
* Post invoices to the accounting system once all checks and balances are completed.
* Issue payments in line with our payment policy.
* Balance creditor's statements on a monthly basis
* Month End: process all creditors invoices, prepare end of month purchase payment run, issue PO's in line with budgets for all purchases, creditors statements reconciliation
* Income:
* Record all income in database and transfer to Accounting system at month end.
* Reconcile lodgements with credit card machine.
* File all transactions in accordance with data protection requirements.
* Send out statements from database and accounting system on a monthly basis.
* Create computer generated reports to verify and analyse accounting information.
* Record all payments for events and fellows, produce monthly reports on income.
* Issue statements regarding unpaid subscriptions
* Month End: process all debtors invoices, prepare end of month debtors reports, post all sales income to Debtors ledger, Send out statements from database
* Credit Control:
* Issue purchase orders to all departments in line with policy and procedures.
* Reporting:
* Doing reports on all income and expenditure for management and having them updated monthly
* Provide support for Finance Committee Meeting: financial information / packs for meeting
* Keep the members database updated with payments received and data changes
* Prepare annual budgets
* Yearly archiving
* Reports for Journals
* Process all expenses for payment
* Petty Cash
* Audit work
* Ad Hoc duties:
* Organise cleaning and maintenance
* Ordering stationery
Working Hours: Flexible working hours are available in this role, allowing you to achieve your goals while maintaining a healthy work-life balance.