Company Secretary – Corporate Governance**Part Time
Company Secretary – Corporate Governance**Part Time
Direct message the job poster from SuMi TRUST Global Asset Services
HR Officer | Recruitment | Administrator | Executive Assistant | Dedicated to building strong relationships and delivering on all tasks.
Company Secretary – Corporate Governance
Location: Dublin
Department: Corporate Governance
Reporting to: Senior Vice President
***This is a part time position
SMT Fund Services (Ireland) Limited is one of the companies that form SuMi TRUST Global Asset Services and is wholly owned by Sumitomo Mitsui Trust Bank, Limited, one of the largest financial services groups in Japan.
SMT Fund Services (Ireland) Limited provides fund administration services to a wide variety of investment products covering all alternative and regulated products. Our service covers all the constituent parts required to independently produce a fund’s dealing or indicative net asset value (NAV) on a monthly, weekly or daily basis.
Department
The Corporate Governance Department is responsible for the provision of Company Secretarial Services to SuMi GAS companies and Funds administered by SMT Fund Services (Ireland) Limited. The Department primarily performs all duties usually performed by company secretaries including the preparation of board material, attending and minuting all meetings, be they board or general meetings, acting as proxy agent when so required, making all statutory returns, and establishing and maintaining at its offices all registers, records, books and other information relating to accounts or otherwise of the Company which are required to be made, established or maintained by the law under which it is regulated and its Memorandum and Articles of Association/Constitution. At all times ensuring that, as a matter of policy from a corporate governance perspective, standards of best practice are documented and adhered to for all entities serviced.
Role Overview
A highly motivated individual with the ability to perform a variety of tasks and carry out the Company Secretary’s duties under the Irish Companies Acts for SMT companies and its clients. This person will manage a varied portfolio of clients for which SMT Fund Services (Ireland) Limited acts as Company Secretary, for example, UCITS/Non UCITS funds, management companies, unit trusts and offshore domiciled entities.They will assist SMT Ireland team and the group corporate secretarial services team to ensure good corporate governance becomes culturally embedded.
Core Responsibilities
* Carrying out end to end Company Secretarial services from agenda and board pack circulation to attendance at board meetings, minute taking and following up on actions from previous meetings
* Developing and enhancing departmental procedures and practices
* Compliance with the Corporate Governance Code and Company Law requirements
* Maintaining statutory registers and minute books
* Attending to all statutory and regulatory filings as may be required
* Review and oversee the preparation of documents by other members of the team in order to ensure appropriate standards are maintained
* Development and management of company secretarial processes and maintenance of corporate governance records
* Liaising with other members of the SMT Legal and Compliance teams
* Travelling to Board Meetings when required
* Managing relations with Clients, with regard to Company Secretarial matters
* Keeping under close review all legislative, regulatory and corporate governance developments that might affect the Company Secretarial Department
* Ensuring that, as a matter of policy from a corporate governance perspective, standards of best practice are documented and adhered to for all entities serviced
* To represent the Company in a professional manner and enhance the perception of the Company as client orientated, proactive and dedicated to providing a superior service
* Minimum 5+ years’ experience within the Funds industry
* Extensive minute taking experience, preferably in a fund or legal environment
* Exceptional proofreading is require to ensure the accuracy of the documents and correspondence
* Knowledge of Irish company law and familiarity with the companies Act 2014
* Flexible and able to adapt to deadlines
* Team orientated individual with excellent interpersonal and communication skills
* ICSA qualified (an advantage but not essential)
* Experience of Relate and Brainloop an advantage
* Have a proven track record in a similar position
* People management skills an advantage
* Organisation
* Time Management
* Communication
* Management
* Initiative
* Motivation
* Proactive
* Positive
**********************
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Part-time
Job function
* Job function
Finance
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