Overview Our client, a leading international professional services firm, is seeking to hire two experienced Senior Secretaries to join their high-performing Secretarial Services team in Dublin.
One 12 month FTC / One Perm This is an excellent opportunity to join a collaborative, modern working environment where secretarial support is delivered through a team-based model.
The successful candidates will play a key role in supporting Partners and fee earners, contributing to the smooth running of the practice group and overall client service delivery.
The Role Operating within a shared services team structure, the Senior Secretary will take ownership of workflow coordination, provide high-level administrative support, and act as a key point of contact for stakeholders.
This role also involves mentoring junior team members and contributing to continuous improvement within the team.
Key Responsibilities Provide high-level administrative and organisational support to Partners and fee earners Manage complex diaries, meetings, and scheduling across multiple stakeholders Coordinate internal and external meetings, including logistics, documentation, and follow-ups Prepare, format, and manage documentation in line with internal standards Maintain and update document management systems, ensuring accuracy and version control Act as a key point of contact for billing processes, supporting accurate and timely invoicing Assist with financial administration, including reporting, matter management, and time recording Coordinate travel arrangements, including international itineraries and logistics Support the organisation of client events, seminars, and team activities Mentor and support junior team members, sharing knowledge and best practices Work collaboratively within a team-based structure to manage workflow and priorities Provide support on ad hoc projects and departmental initiatives Skills