Maintenance Coordinator - Clancy Quay Up to €45k doe + a number of strong benefitsAvril Clare Recruitment Ltd is delighted to bring this fantastic opportunity to the market.We are currently recruiting an experienced Maintenance Administrator to join one of our successful clients who run a successful, fast-paced department.The role is based on site at the prestigious Clancy Quay development in Island bridge, Dublin 8, where you will play a key role in supporting both the Facilities Manager and the Maintenance Team.Clancy Quay is one of Ireland's largest private rented sector (PRS) developments, comprising 845 units and accommodating over 1,800 residents. The development was launched in 2020 and is recognised for its high standards and exceptional living environment.This role requires a proactive, highly organised individual capable of managing a broad range of administrative and operational responsibilities. You will be integral to the smooth day-to-day running of the site, helping to ensure the consistent delivery of a high-quality service across the development.Key ResponsibilitiesFacilities Support Includes:Monitor daily calls and emails, ensuring timely logging and responsePrioritise and resolve requests, ensuring all relevant information is capturedGather client feedback and escalate issues as neededManage paperwork, including physical and digital filingReview check sheets, log actions, assign tasks, and track completionCarry out general office and admin duties as requiredAssist with scheduling and coordination of Planned Preventative Maintenance (PPM) visitsSupport the Facilities Manager with updating reports and schedulesCoordinate contractor activities on-site and ensure successful task completionInduct all contractors and issue work permitsRequest and manage RAMS for all worksAssist with small projects and help coordinate internal eventsMaintenance Support Includes:Track and manage incoming maintenance requestsSchedule and follow up on worksManage contractors and track work completionHandle key management processesLiaise with Savills Property ManagersAssist with maintenance project managementCarry out general and ad hoc duties as requiredLettings & Admin Support Includes:Produce leases and inventoriesRefresh and upload property adverts (e.g., Daft)Upload data to the Yardi systemConduct administrative auditsRespond to tenant queries via email, phone, or in-personCoordinate tenant changeoversSet up and coordinate property viewingsLiaise with on-site conciergeManage and maintain filing systemsIssue maintenance instructions and track follow-upAdminister amenity space bookings and usagePerform general administrative support dutiesSkills, Knowledge and ExperiencePrevious Experience within a Helpdesk/Administration role is desirableIT literate – working knowledge of Microsoft Office & Building LinkTeam oriented pro-active, open minded team playerHighly organised with excellent attention to detailStrong Interpersonal and excellent written and verbal communication skillsExcellent customer service skills whilst working under time pressureAdaptable – must possess the ability to work on own initiativeAlways demonstrate commitment and flexibilityMulti-tasking skills and ability to work on a variety of items simultaneouslyCustomer focus management styleExcellent professionalismExcellent problem-solving skills